Administrative Assistant for Childcare Center

Job description

We are seeking a dedicated and organized Admin Assistant  to join our team. The ideal candidate will provide crucial administrative support to ensure the smooth operation of our preschool. Responsibilities include managing office tasks, handling inquiries from parents and visitors, maintaining student records, coordinating communication between staff and parents, conducting school tours. Admin Assistant  plays a vital role in fostering a positive and efficient learning environment for both students and staff. Additionally, the candidate will assist in classrooms when needed, offering support to teachers and ensuring a collaborative educational experience.

Key Responsibilities:

• Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling office correspondence.
• Maintain accurate student records, ensuring confidentiality and compliance with regulations.
• Assist with enrollment processes, including registration and paperwork for new students.
• Coordinate communication between parents, teachers and staff.
• Provide assistance to teachers and staff as needed, fostering a collaborative and supportive work environment.
• Uphold a welcoming atmosphere for parents, visitors, and staff entering the preschool.
• Perform general office duties, including filing, photocopying, and data entry.
• Stay informed about preschool policies, procedures, and licensing requirements.
• Must help in classrooms when needed, ensuring a seamless and supportive educational experience
• Manage staff leave request calendar
• Prepare daily staff schedules
• Prepare lesson plans and learning materials
• Prepare supply and food orders
• Opening/closing daycare center responsibilities
• Other administrative tasks will be assigned

Qualifications:

• AA degree in Early Childhood Education
• Bachelor's Degree in Human Resources or Administration 
• 90h preschool/infant toddler certifications 
• Proven experience in administrative roles, preferably in an educational setting.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Knowledge of preschool policies and regulations is advantageous.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Positive attitude and enthusiasm for working in a preschool environment.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• In-person

Experience:

• Early childhood education: 3 years (Required)

License/Certification:

• 45h preschool certification (Required)

Work Location: In person