OVERVIEW:
The Materials Manager determines and maintains appropriate inventory levels to meet the requirements of scheduled procedures, ensures high-quality supplies are obtained, at best available pricing whenever practical, and assists with negotiation of vendor pricing.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Supports the philosophy, goals, and objectives of the Organization, and adheres to all established policies and procedures.
· Maintains proper levels and timely distribution of inventory.
o Establishes & maintains par levels.
o Places orders through Envi in accordance with Facility policies.
o Ensures that items are marked as received in the inventory system appropriately immediately upon receipt and stored appropriately.
o Ensures supplies are kept in correct places for operational needs.
o Manages back-orders status, sources appropriate replacements when available.
o Maintains security of the receiving area.
o Maintains, adds new, archives, and completes annual review for updates of MSDS documents.
· Manages relationships with all key suppliers.
o Negotiates best pricing wherever possible.
o Utilizes vendors who are GPO members.
o Performs periodic vendor background screening including OIG with submission of documents to the Administrator.
o Ensuring sales reps provide receipts for implants and other materials provided on day of surgery and enters PO in inventory system same day.
o Research specialized supplies and equipment requested by the Medical Staff and approved by the governing body to ensure high quality supplies and best available pricing.
o Meets with vendor representatives to review new items available and pricing changes.
· Ensures quality, completeness, and accuracy of inventory record systems.
o Ensures preference cards are up-to-date and accurate.
o Ensure cases are depleted accurately and in a timely manner.
o Assists billing team with submitting implant invoices to payors (IPG, Workers Comp, etc.) when appropriate.
o Maintains all relevant materials logs including equipment logs, linen logs, implant logs, etc.
o Maintains records of current warranties and preventive maintenance requirements and contracts.
o Maintains supplies and records for bio-hazardous waste management.
· Reviews surgery schedule to ensure inventory and equipment required are in place.
o Reviews surgery schedules to anticipate unusually high or low demand for supplies.
o Communicates early with Administrator, Scheduler, and Physicians when cases will need to be delayed due to back-ordered supplies.
o Reports inventory or document discrepancies to Administrator and Business Office Manager for Compliance investigation.
· Manages the Accounts Payable process.
o Reviews all invoices for accuracy by completing three-way match of purchase order, packing slip, and invoices electronically in the inventory management system, and resolves any discrepancies before invoices are sent for payment.
o Ensures all invoices (supply and non-supply) are posted into the Accounts Payable system in a timely manner.
o Ensures all invoices are posted to the correct General Ledger expense codes.
o Reconciles vendor statements to ensure all invoices and credits have been received and posted into the Accounts Payable system.
· Manages and leads bi-annual inventory counts.
o Ensuring all items are counted and recorded in the electronic inventory management system by staff.
o Ensuring system pricing is accurate and inventory is valued according to first-in-first-out (FIFO) method.
o Ensuring inventory held on consignment at the Facility is appropriately marked and excluded from the final inventory value.
o Reviewing final inventory report and value for accuracy, completeness, and reasonableness.
· Maintains and promotes professional competence through continuing education and other learning experiences.
· Contributes to the progress and development of the approved Quality Management Program.
· Performs other duties as assigned.
COMPETENCIES - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
EDUCATION, EXPERIENCE, and TRAINING:
· 1 to 3 years general work experience required.
· Four-year college degree (preferred), or high school diploma or GED with equivalent years of materials-management experience, required.
· Computer experience required.
· Working knowledge of medical terminology, preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
· BLS
COMPUTER SKILLS:
· Excellent computer skills in Microsoft Office suite, particularly with Excel/spreadsheets required.
· Experience with HST, or similar Practice Management software, preferred.
· Experience with ENVI, or similar Inventory Management software, preferred.
· Experience with Bill.com, or similar Accounts Payable software, preferred.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
Schedule:
Work Location: In person
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