What are the responsibilities and job description for the Administrative Assistant position at Barter Theatre?
Barter is looking for a highly motivated, detail-oriented Administrative Assistant to join our administrative staff. This individual will be a point of contact for the public and Barter staff as they liaise with various departments including Advancement, Marketing, Finance, Human Resources, and Facilities. They will support the office environment and work closely with the Producing Artistic Director and Managing Director on projects and tasks.
Role and Responsibilities
Administrative Support
- Greet and screen visitors, answer inquiries, and create a welcoming environment
- Screen phone calls, redirect calls, and take messages
- Assist in financial controls including bank deposits
- Schedule appointments, meetings, and reservations as needed
- Assist in setting up and coordinating events and meetings
- Receive deliveries; sort and distribute incoming mail
- Maintain and order office supplies
Human Resources
- Compile and enter new employee information in the HR Information System (HRIS)
- Facilitate new employee onboarding, paperwork and benefits enrollment
- Complete routine transactions within the HRIS
- Collect and audit timesheets
- Organize and maintain HR files and databases in a confidential manner
Company Management
- Create plans for employees and artists staying at Barter housing
- Assign vehicles and ensure insurance requirements are met
- Coordinate travel arrangements including transportation and accommodations
Education and Qualification Requirements
- High school diploma or general education degree (GED) required
- 1 years of clerical or office experience
- Proficient computer skills, including G Suite and Microsoft Office
- Strong verbal and written communication skills
- Comfortable with routinely shifting demands
- High degree of attention to detail
- Data entry experience
- Working knowledge of general office equipment
- Must be 18 years of age or older.
- Must possess a valid driver’s license.
Barter has instituted a mandatory COVID vaccination program for all employees; the successful candidate must provide proof of an FDA-approved vaccine prior to beginning work and must agree to adhere to all Barter Safety Protocols.
Barter Theatre is an Equal Opportunity Employer who celebrates diversity and does not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Barter Theatre is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Job Type: Full-time
Pay: $11.50 - $13.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
Barter has instituted a mandatory COVID vaccination program for all employees; the successful candidate must provide proof of an FDA-approved vaccine prior to beginning work and must agree to adhere to all Barter Safety Protocols.
Education:
- High school or equivalent (Preferred)
Work Location: Multiple Locations
