OFFICE SUPPORT II: SCHOOL ACCOUNTING (#85)

JOB TITLE:     Office Support II: School Accounting

REPORTS TO:  Principal and/or designee

SALARY:         Based on State and Local Salary Schedule

STATUS:        Permanent 12 months, Classified, Exempt

SUMMARY:  The job of Office Support II: School Accounting was established for the purpose of performing account-keeping and school related financial activities. When not performing clerical tasks, a School Accounting Secretary performs work assignments in support of other administrative/ program activities and expected to exercise considerable independence in scheduling their work and in making contacts.  Positions are located in middle and high school where the complexity and volume of accounting require the services of an employee skilled in bookkeeping.  

RESPONSIBILITIES & DUTIES:

Maintains a complete accounting system for the receipt and disbursement of school and student activity funds

Makes ledger and journal entries and prepares balances

Prepares periodic financial reports for Principal and Central Office

Issues checks from appropriate accounts

Requisitions a wide variety of materials, supplies and services

Contacts vendors regarding status of orders

Approves invoices for payment and issues vouchers

Maintains a student obligation file

Completes building use forms and permits

Assists in processing a variety of student and school administrative information and data

Perform other general office and related duties as assigned

MINIMUM EDUCATION, EXPERIENCE AND REQUIREMENTS:

High school diploma or associate’s degree with two to three years of related experience and/or training or equivalent combinations or education and experience.  Accounting experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

Good knowledge of general bookkeeping practices, Business English, Spelling, Arithmetic, modern office practices, procedures and equipment

Some knowledge of school accounting and bookkeeping procedures

Ability to maintain clerical accounting records and prepare reports

Ability to work harmoniously with students: administrative and instructional staff and the Central Office staff; ability to learn information processing and data entry

Ability to communicate clearly and concisely, both orally and in writing; ability to communicate well with

school personnel, employees and Central Office staff

Considerable knowledge of computers

Comply with confidentiality requirements in local, state, and federal policies and statutes

Ability to establish and maintain effective working relationships as necessitated by work assignment

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk and listen.  The employee is occasionally required to use hands to fingers, handle, or feel: reach with hands and arms; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 15 pounds or more at times.