Architectural Administrative Coordinator

Requirements

Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland. Our Richmond office is currently looking for a detail-oriented Administrative Coordinator to support our Education and Civic & Cultural studios. Administrative Coordinators are trusted partners in matters of proposal generation, project kickoff, contracts, project setup in software, consultant coordination, and team dynamics. Sound interesting? Let’s talk!

What you’ll be doing:

• Perform a variety of administrative duties that support project pursuit and execution,
• Assist with proposals, project kickoffs, contract preparation and project data tracking for team’s Project Controllers. Includes use of established database and ongoing coordination with accounting department,
• Prepare and proofread team and project-based correspondence, reports, spreadsheets, and documents,
• Document management including assistance with construction project administration as needed,
• Coordinate with clients, consultants, contractors, and vendors,
• Plan internal team meetings and in-person client meetings,
• Provide back-up to other Administrative Coordinators as needed.

Here’s what you’ll need:

• 7 years of relevant administrative and support experience,
• Experience working for various stakeholders in a team-based setting,
• Knowledge and understanding of accounting concepts,
• Professional services or A/E/C firm experience preferred,
• Familiarity with Microsoft 365, AIA contract software, Deltek Vantagepoint, and Bluebeam Revu preferred.

What we offer:

• Medical, dental, and vision insurance,
• Paid parental leave,
• 401k match,
• Short- and long-term disability,
• Volunteerism opportunities and support,
• Flex/remote work,
• Paid personal time,
• Signing bonus,
• Flex spending account,
• Pay range: $22.00 – $25.00 per hour

Baskervill is proud to be an equal opportunity employer M/F/Disability/Veteran, and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law. Baskervill will provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.

If you are disabled or otherwise unable to apply online, please mail to: Job#AC3-24 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at careers@baskervill.com or call 804-343-1010.