What are the responsibilities and job description for the Administrative Manager position at Baskin Robbins?
Roles And Responsibilities
- Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines
- Creating an office budget and ensuring all employees adhere to the requirements.
- Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required
- Create and manage monthly expense reports by location
- Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits
- Tracking all employee training requirements for new hires and current employees by sending out weekly reports.
- Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time.
- Tracking all PTO, sick leave, and other time off employees.
- Liaison between employees and payroll manager regarding any payroll-related questions
- Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.
- Assist when new projects during construction and opening phases
- Answering the phone at a reception desk or in a specific department and transferring calls as needed
- Sorting and delivering incoming mail and collecting and sending outgoing mail
- Creating documents, maintaining databases, and sending memos and emails
- Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or
- Running errands and making deliveries around the office or to external parties
- Collecting, filing, and organizing office documents, such as reports and confidential records
- Managing digital document filing, including encrypted documents and email correspondence
- Preparing or processing invoices or estimates
- Packaging and shipping company materials
- Assist with the airport badging process (EWR, LGA, JFK)
- Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time
- 3 years of experience
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
- Proficient in ADP
- Fluent in English
- Driving license
- Organizational skills
- Excellent communication abilities, including speaking, writing and active listening
- Effective organization and time management skills, like prioritization, multitasking, and planning
- Great customer service skills, including a personable and positive attitude
- High typing speed and accuracy
- Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
- Problem-solving, critical thinking, and decision-making abilities
- Ability to work independently with little-to-no supervision
- Keen attention to detail
- Comfortable in a fast-paced environment
- High School diploma or equivalent
- Must be able to pass beginner to intermediate level excel test
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