Administrative Assistant

The Administrative Assistant will be responsible for managing communications and providing general administrative support to the Idaho and Texas offices. This role will also provide backup support to the Corporate Headquarters Administrative Assistant. We want to grow you! This position could grow, in role and responsibility, to match the drive of the applicant, in such areas as CAD drafting, bill of material tracking, and assisting management with budget monitoring.

This position will be located in our Boise office and reports directly to Manager, Engineering R&D and Sr Manager, Global Business Support.

Job Functions

• Greet visitors and direct guests in the Idaho office(s)
• Assist management in tracking office and project spend.
• Assist team with purchase orders.
• Manage office communications including phone calls and specific email boxes for Idaho and Texas
• Provide phone backup to Corporate Headquarters Administrative Assistant
• Maintain necessary level of office supplies, break room supplies, snacks
• Process outgoing packages for those requiring assistance
• Process incoming packages
• Process incoming US Mail – sort, scan to addressees
• Coordinate ordering meal(s) as needed for onsite meetings
• Manage all meeting room space in Idaho, ensure ready for incoming guests.
• Process monthly credit card billings for specific Managers
• Enter new employee Worker cards for Bastian Solutions Teams including editing with changes as received
• Assist Bastian Solutions Team with expense report entry for Canada and Mexico team members.
• Assist Project Accounting Team as backup for managing AP Invoice box
• Coordinate bulk trash removal as needed
• Point of contact for building issues, cleaning crew(s).
• Assist in planning and executing off-site meeting(s) including events such as summer picnic, Christmas party, Volunteer Day
• Manage invoice renewals and service requests for printers, plotters, postage meters
• Perform additional assignments as directed

Preferred Skills and Required Qualifications

• Willingness to learn and thrive in a fast-paced quickly changing environment
• Strong proficiency with the full Microsoft Office suite
• Professional level written and verbal communication skills and interpersonal abilities
• Motivated self-starter with a high level of commitment, ownership, and strong sense of urgency
• Excellent organizational skills with attention to detail and an ability to prioritize work
• Demonstrate positive attitude, mutual respect, and teamwork among fellow employees
• Strong sense of customer service (servant’s heart)
• Experience exercising discretion and confidentiality with sensitive company information
• Handle high stress situations while remaining a constantly reliable resource.
• Take initiative to recognize potential problems as they arise, and independently develop viable solutions.

To learn more about us, click here -

https://www.youtube.com/watch?v=_wJsktTkF50

About Bastian Solutions

Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.

In addition to exciting work at a growing company, we offer the following benefits:

• Health, Dental, and Vision Insurance
• 401(k) Retirement Plan with a company match
• Vacation/Holiday Pay
• Tuition Reimbursement
• Flexible Work Schedules
• Volunteer Work
• Professional Associations, Conferences and Subscriptions
• Company Meetings & Events

Bastian Solutions does not work outside recruiting agencies. No solicitation phone calls please.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)

Ability to Commute:

• Boise, ID (Required)

Work Location: In person