ACCOUNTANT PTE IV

BATES TECHNICAL COLLEGE Accountant works under the direction of the Director of Finance. The Accountant is responsible for complex accounting duties to ensure all financial activities are accounted for and recorded by staying informed as to the College’s financial activities. This position requires attention to detail, the ability to maintaining accurate records, and planning and organizing work in order to meet changing priorities and deadlines, while managing multiple tasks. The incumbent will have excellent leadership and interpersonal skills, the ability to work effectively as part of a team, and must follow through and meet strict deadlines.

Essential Functions 

• General Ledger accounting to include monthly/quarterly and Annual/Biennial Closing
• Reviews and resolves discrepancies between ctcLink, SMARTer, and AFRS
• Monitor and review general ledger balances and transactions and performs account reconciliations
• Prepares, processes, reviews, analyzes and approves adjusting and correcting entries including but no limited to ctcLink, GL and sub-ledgers
• Manage financial processes consistent with requirements of the Washington State Auditor’s Office (SAO), Office of Financial Management (OFM), Governmental Accounting Standards Board (GASB), and the State Board for Community and Technical Colleges (SBCTC), for all areas of supervision
• Develop and review processes for internal control
• Prepare and file Sales/Use and Leasehold tax returns with the Department of Revenue
• Responsible for reconciling student financials to the general ledger including but not limited to: financial aid awarding, grant awarding, third party contracts, payments, waivers and refunds
• Maintain the fixed asset inventory system and administer surplus property activities
• Coordinate and reconcile bi-annual fixed asset inventory
• Assist with Grant Accounting and invoicing processes
• Coordinate/communicate fiscal procedures; determine methods of improving procedures and services
• Manage and maintain an effective system of internal control and documentation to provide reasonable assurance that risk assessments and necessary evaluative processes have been performed monthly and annually
• Revise, formulate, recommend and implement business systems and procedures pertaining to accounting and internal controls
• Attend the state Budgeting, Accounting and Reporting (BARS) committee meetings
• Maintain and monitor strong internal controls, including all necessary documentation. Ensure compliance with accounting policies and procedures
• Reconciliation of bank accounts
• Provide technical accounting expertise and financial information and answers questions posed by students, college staff, management, agencies, auditors, and others regarding assigned functions. 
• Assist with year-end audit and other reporting needs by compiling schedules of financial and other data
• Assist in all aspects of Accounting Department functions as needed, including but not limited to, ad hoc reporting & analysis and special projects
• Maintain unclaimed property process to remit funds to the Washington State Department of Revenue
• Assist with work overload, as needed, within the Finance Office.

 Non-Essential/Other Functions 

• May direct the work of others in the department but does not exercise personnel authority.
• Answer department phones and respond to department wide emails 
• Accountable for keeping personal development up-to-date; adding to skills and knowledge 
• through courses that may be available through the Bates Technical College courses, professional development committees, etc. 
• Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.

 Supervisory Responsibilities 

• Supervision of others is not a typical function assigned to this position 
• May provide training and orientation to newly assigned personnel, and may assign work to student workers.

Minimum Qualifications 

• Associate degree in accounting, business, finance, or closely related field; and 
• At least two (2) years of full-time experience as an accountant, which includes successfully performing audits and to reconciling accounts; and 
• Experience with Generally Accepted Accounting Principles (GAAP); and 
• Advanced knowledge of Microsoft Office applications. 

Allowable Substitution

If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.      

Preferred Qualifications

• Bachelor’s degree in accounting, business, finance, or closely related field.
• Certified Public Accountant (CPA) Certification preferred.
• Experience with Governmental Accounting Standards Board (GASB). 

Bates Technical College reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.

Conditions of Employment

• Per Washington State guidelines, Bates Technical College is a fully vaccinated campus and will require all staff and students to provide proof of vaccination status or request a medical or religious exemption.  
• Once offer of employment is made, a background check including criminal record history will be conducted. Information from the background check will not preclude employment but will be contingent in determining the employee's suitability and competence to continue to perform in the position. 

• This position has been designated as a bargaining unit position represented by Bates Technical College local union.
• This position is required to work on campus.

Salary : $26 - $37