Advertising and Promotional Review Specialist

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients. 

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work. 

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission. 

This is a hybrid role with 3 days working in our Skaneateles, NY office and 2 days working from your home office. We are not providing relocation for this role.

We are seeking a highly collaborative, detailed, and organized individual to steward and expedite communication materials through complex legal, medical, and regulatory review processes. Successful candidates for this role will demonstrate experience working across departments, and collaborating with leaders, while driving review, revision, and approval processes through to completion.

The position demands the ability to quickly adapt to changing priorities, projects, and initiatives while building relationships with partners through a highly matrixed organization. Quickly learning software packages and portals used in the review process is critical.

What you'll be doing

The Marketing Review Specialist plays an important role on the marketing communications (marcom) team to support our Front Line Care category content approvals & distribution, i.e. product advertising, promotions, communication, and educational content, ensuring that all claims included in these marketing materials have been reviewed and validated by the appropriate legal, medical affairs, and regulatory personnel. This role will also efficiently coordinate compliance-related revisions and prioritize approval workload and deadlines across marketing communication and product marketing teams.

Advertising and Promotional Reviews (Baxter's Compliance AdProm process)

• Process all marketing communication and educational materials through a corporate-defined workflow and software tracking tool, Veeva PromoMats.
• Project manage the handoff from the marcom team to the compliance and regulatory team, from initial submission, to tracking edits, and final review. Daily tasks include but are not limited to: facilitating discussions, scheduling meetings, uploading marketing materials to Veeva PromoMats, linking claims, files and assets within the software ecosystem. Regular status reporting of progress against timelines to the marketing communication and product marketing teams will be required.

Support the Claim Validation Process

Support product subject matter experts, field marketing teams and medical affairs with administrative aspects of linking support documentation to product claims within the Veeva PromoMats workflow, while accessing and using data sources throughout the organization.

Coordinate Storage, Organization, and Employee Access to Marketing Communication Assets

Maintain the library of approved and validated marketing communication assets within digital asset management tools, as well as associated web, CRM, and sales enablement systems to ensure compliance, access and efficiency.

What you'll bring

To perform this job successfully, you are highly organized, detail-oriented and a quick study with multiple systems, processes, and product information. If you have experience and energy for the type of work described within, we encourage you to apply… even if you may not meet every requirement that is listed within this job description.

• Bachelor’s degree required
• 2 years' experience in project support, compliance, contracts or marketing desired
• Digital Literacy – Intermediate knowledge of MS Office Suite required. Experience with Veeva Promomats, Aprimo, Asana, Zinc, JIRA and Adobe Experience Manager or other promotional review software and marketing project management tools a plus
• Strong written and verbal communication skills, ability to organize, prioritize and meet deadlines
• Strong planning, organizational, and project support skills
• Proofreading and editing skills
• Strong communication skills, both written and oral.
• Excellent collaboration skills – ability to initiate and lead communications to gain alignment with many cross-functional partners in a highly matrixed environment.
• Detail and process oriented.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary range for this position is $80,000 - 110,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. This position may also be eligible for discretionary bonuses. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

#LI-CF1

#Hybrid

The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
                                                                                                                                                               
EEO is the Law 
EEO is the law - Poster Supplement 
Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

Qualifications: