Accounting Supervisor

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Pay Rate
AFSCME Pay Band G
Annual Salary Range $ 127,505.43 (Minimum) - $ 165,757.06 (Maximum)

The negotiable salary offer will be between $127,505.43 - $146,631.25 /annually commensurate with experience and education.

Reports To
Manager of General Accounting

Current Assignment
An Ideal candidate will be able to perform the following duties:

• Oversee the billing process specific to grant funding, ensuring accuracy, timeliness, and compliance with grant requirements, and maintain accurate billing records.
• Implement and/or maintain efficient billing procedures for grant funds, ensure timely invoicing, and track receivables.
• Oversee the collections of receivables and advances or correction of overages; provides feedback to manager on important issues.
• Monitor and maintain accurate financial data, including monthly reconciliation of grant fund accounts balance and resolve discrepancies in timely manner.
• Direct and guide staff, assign tasks, provide training, and ensure team members adhere to deadlines and performance standards.
• Communicate and collaborate with departments, project managers and finance personnel to address setting up new grants, billing inquires, resolve issues, and provide financial updates related to grants.
• Coordinate with auditors and internal teams to prepare for grant audits, provide necessary documentation, and ensure compliance with audit requirements.
• Analyze financial statements and prepare relevant reports and schedules.

1. Assists in coordinating the organization, staffing, and operational activities of an accounting division including planning, supervising, reviewing, and evaluating the work of assigned staff.
   
   
2. Assists in the coordination and supervises the work of assigned staff; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
   
3. Coordinates and participates in the production or preparation of reports required by Federal, State, and local taxation authorities; assists in coordinating and managing sections of financial audits, as assigned.
   
4. Represents Accounting or Time and Accounting Administration Division in meetings with other departments within the District and with outside organizations.
   
5. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of accounting.
   
6. Assists in the development of the District's financial, payroll or time and labor systems testing protocol and participate in implementation associated with systems upgrades, new requirements, tax updates and other instances as required.
   
7. Assists in the implementation of goals and objectives; implements approved policies and procedures.
   
8. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
   
9. Prepares analytical and statistical reports.
   
10. Performs other work as assigned.

1. Assists and supervises the coordination of the monthly and year-end closings for general ledger and other periodic financial reports; monitors, reviews, and approves closing transactions and journal entries; maintains Chartfields and Trees in the District's financial systems software; prepares, reviews, and distributes monthly and annual general ledger reports; assists in preparing the District's financial statements.
   
   
2. Prepares and reviews billing reimbursements to funding agencies; prepares and reviews closeout reports for completed grants.
   
3. Oversees the collections of receivables and advances or correction of overages; provides feedback to manager on important issues;
   
4. Assists and supervises the preparation and completion of payroll and payroll checks; verifies accuracy of deductions; ensures transfer of funds to governing agencies; oversees issuance of hand-prepared payroll checks prior to transmittal.
   
5. Prepares or assists in review of monthly reconciliations related to payroll liabilities, project costing report, accounts payable, accounts receivable, fixed assets and inventory balances, with the general ledger.
   
6. Supervises the work of assigned staff responsible for the monitoring and verification of insurance rate changes, employee deductions or payable time detail.
   
7. Assists overseeing the direct deposit of employee funds to banks and other financial institutions.
   
8. Assists in review and approval of operating and capital disbursements (including vendor vouchers, employee expense reports, travel advances, etc.), reviews procurement card transactions and reclassifications; supervise the work of staff responsible for Accounts Payable regular and express pay cycles; coordinates the resolution of voucher and expense report exceptions, prepares sales tax transmittal and returns, and 1099 reports.
   
9. Assists in coordinating the audits with certified public accounting firms and government agencies; coordinates efforts to complete audits in a timely manner; prepares and reconciles confirmation requests to banks, legal counsel, funding agencies, and other parties; prepares and reviews schedules, reconciliations, worksheets, and analyses required by audits.
   
10. Assists in reviewing the reconciliation of purchase orders and accounts payable system; prepares reports of rejected receipts and forwards to originator for action.

Accounting Division:
Education:
A Bachelor's degree in accounting, or a closely related field from an accredited college or university.

Experience:
Four (4) years of (full-time equivalent) verifiable professional accounting experience which must have included at least one (1) year of administrative and/or supervisory experience. Certified Public Accountant is preferred.

Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge of:

• Operational characteristics, services and activities of assigned accounting services area including accounts payable, general accounting, timekeeping, or payroll.
• Principles and practices of a variety of computerized accounting, payroll and timekeeping systems.
• Principles and practices of program development and administration.
• Principles and practices of system configuration rules, testing and development.
• Methods and techniques of accounting data analysis.
• Methods and techniques for research and data collection.
• Principles and procedures of financial record keeping and reporting.
• Mathematic principles.
• Principles and practices of budget preparation and administration.
• Principles of supervision, training and performance evaluation.
• Compensation plans, scheduling assignments and processes and time reporting practices.
• Related Federal, State and local laws, codes and regulations.

• Supervising and coordinating services in assigned accounting services area.
• Analyzing and evaluating accounting or timekeeping data.
• Selecting, supervising, training and evaluating staff.
• Reviewing and interpreting complex financial data.
• Performing accurate financial and mathematical calculations.
• Administering automatic timekeeping systems.
• Participating in the development and administration of division goals, objectives and procedures.
• Preparing and administering program budgets.
• Preparing clear and concise reports.
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
• Researching, analyzing and evaluating new service delivery methods and techniques.
• Operating office equipment including computers and supporting word processing and spreadsheet applications.
• Interpreting and applying Federal, State and local policies, laws and regulations.
• Communicating clearly and concisely, both orally and in writing.
• Establishing and maintaining effective working relationships with those contacted in the course of work.

Equal Employment OpportunityGroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at .