What are the responsibilities and job description for the Administrative Assistant - Transitions of Boston position at Bay Cove Human Services, Inc.?
Over all departmental office management. Ensure timely processing and accurate documentation of Property work orders, purchase orders/check requests, time sheets, etc. Assist with the development and maintenance of the department database. Prepare reports from database (e.g. monthly payroll allocation reports, project expenditure reports). Provide liaison with Accounting and other Departments. Maintenance and organization of departmental files. Evaluate purchase options for best buy of department office supplies, equipment and services. Process orders for department equipment and supplies. Maintain insurance records of vendors used by department. Process and coordinate vehicle and real property insurance claims. Assist in preparation of department written procedures. Train staff on systems to gain needed proficiency to do their jobs effectively. Identify and address safety hazards in the office environment. Perform other duties and projects as assigned by the Property Director. Demonstrated ability to work effectively and collaboratively with a culturally diverse staff. Professional documentation and communication skills, as well as demonstrated organizational skills. Ability to work efficiently while maintaining accuracy and quality. Demonstrated ability to collaboratively while handling multiple responsibilities in a fast paced and challenging environment. Demonstrated ability to work independently and with in a team context. Ability to be flexible. Filemaker Pro software experience a plus but will train Strong organizational, typing, interpersonal and verbal / written communication skills. Demonstrated proficiency in MS Word and Excel.A COVID-19 vaccination is a requirement of the position. One COVID-19 shot is acceptable, contingent on the individual receiving the second shot within the allotted time frame.
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