Executive Production Assistant

Overview:

We are seeking a detail-oriented, energetic, & self starting Executive Production Assistant to join our team. The ideal candidate will assist in various aspects of production, ensuring smooth operations and high-quality output. This position will require you to be on an active ship repair job site for part of the day (vertical ladders, stairs, walking, standing, sitting, exposed to the hot and cold weather).

Duties:

• Ensure all managers have the daily plan and the plan is accomplished.
• Ensure Safety and job box training is completed daily and maintain records of training.
• Daily walk throughs on board ships to ensure all is being accomplished per the daily plan.
• On daily walk-throughs, inspect sites for safety or quality issues to ensure everyone is working safely at all times.
• Ensure all reports, report answers, RCC’s and RCC information is saved and maintain records.
• Ensure all QA tickets are filled out and submitted and maintain the ERL.
• Attend meetings, keeping minutes and creating presentations as needed.
• Assist management team in organization of tasks, and confirm all tasks are completed daily.
• Ensure Hot work audit forms are filled out, turned in daily and records are maintained.

Skills:

• Communications and collaboration: must collaborate with others and support personnel, management and clients on a regular basis.
• Organizational skills: The ability to maintain order and ensure important steps do not get missed.
• Writing: Need to know how to write professionally, using proper spelling and grammar.
• Skilled in Microsoft Office (Excel, Word, PowerPoint, Teams)
• Decision-making: need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Maintaining comprehensive and accurate records.
• Time management and ability to meet deadlines
• Interpersonal skills

Experience requirements:

Previous administrative experience required (2 years minimum).

Experience in ship repair is a plus!

This position offers the opportunity to work in a dynamic production environment, gaining valuable experience in various aspects of ship repair. If you are a motivated individual with a passion for production, we encourage you to apply.

Bay Metals & Fabrication, LLC is an equal-opportunity employer. We prohibit discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, military or veteran status, or any other legally protected characteristic.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime
• Weekends as needed

Supplemental pay types:

• Overtime pay

Experience:

• Administrative: 2 years (Required)

Ability to Relocate:

• Chesapeake, VA: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $24