RFP Analyst, Inserv

At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being. If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you. The RFP Analyst is responsible for supporting sales, relationship management and client service efforts through coordinating and preparing responses to Requests for Proposal (RFP), Requests for Information (RFI) and Due Diligence Questionnaire (DDQ) responses. This roles suits someone who can work in a fast paced, collaborative and fun environment. The RFP Analyst can handle multiple projects at once and manage against numerous concurrent deadlines. The RFP Analyst will interact with over 150 subject matter experts across the business offering a great platform to learn from a diverse range of stakeholders.. The RFP Analyst is also responsible for supporting the RFP technology platform (Qvidian) including license management, user training and content library management. The RFP Analyst will support team projects around process improvements and team efficiencies. Proposal workflow process Analyze incoming RFPs, RFIs and DDQs to determine products required, level of effort, necessary team involvement, and any company requirements Create and enforce proposal timelines Coordinate the RFP / RFI kick-off calls between Sales/RM and SMEs Coordinate the initial Qvidian upload and pre-population of existing standard responses Assign SMEs to relevant questions (sometimes up to 700 questions in a document) and send customized notification email outlining all proposal details and key information Ensure the team tracker is updated daily and monitored for upcoming deadlines Support team members with workloads to ensure all deadlines are met Participate in deal team meetings for strategic RFPs / RFIs / DDQs as needed Proposal content development Ensure clarity and cohesion throughout each document Coordinate other team members, requesting business partner and SMEs to support with editing content and completing exhibits and other supporting documents Collaborate with subject matter experts where necessary to improve readability and develop cohesive and consistent messaging Partner across teams to craft compelling, accurate responses with consistent messaging that is aligned to the broader business strategy Technology platform support Provide regular training to SMEs across InServ Support all technology upgrades Ongoing user management including license management, user maintenance, and license reconciliation Serve as a technical expert of RFP Automation tool within BBH, including inquiry management and documentation Facilitate and assist Risk and Compliance with their reviews of content on the RFP Automation tool Special Projects Participate in ad-hoc projects, and other team/business initiatives such as win/loss analysis, Qvidian product upgrades, developing standard questionnaires Team Administration Provide clear hand-offs across regional teams to ensure smooth transitions and keep workflows moving when deadlines are tight Mentor and train intern team members Qualification BA degree required RFP mgmt, marketing and or project management a plus. Technical writing experience a plus. Native-level English speaker with a strong writing ability Great proofreading and copy editing skills Ability to thrive in a fast-paced environment with tight deadlines (extra hours at times) Ability to work on multiple proposals simultaneously Ability to communicate key information quickly and effectively at the "headline" and detail level Detail-oriented; comfortable following complex instructions and managing other people to deadlines Familiar with financial institutions and asset gatherers Proficient in Office suite of products Knowledge of Qvidian a plus but not essential What We Offer: A collaborative environment that enables you to step outside your role to add value wherever you can Direct access to clients, information and experts across all business areas around the world Opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm A culture of inclusion that values each employee’s unique perspective High-quality benefits program emphasizing good health, financial security, and peace of mind Rewarding work with the flexibility to enjoy personal and family experiences at every career stage Volunteer opportunities to give back to your community and help transform the lives of others Full time London