Receptionist

The Receptionist/Administrative Assistant is responsible for covering the reception desk and managing administrative tasks for a team of Advisory professionals. This person must be collaborative, energetic, caring, and willing to provide the highest level of client service while maintaining the utmost in ethical standards and confidentiality. The right candidate is a passionate and motivated team-player, who embodies a strong work ethic, and enjoys contributing to a supportive, collegial, and boutique environment.

Your Responsibilities:

• Warmly greet visitors, answer and transfer incoming phone calls, and provide exceptional customer service to our employees and clients.
• Ensure reception and conference areas are tidy and presentable, with all necessary supplies.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Deliver comprehensive administrative, operational and project support to the given team.
• Effective and proactive management of team's calendars in Outlook.
• Coordination of internal and external meetings, including reserving conference rooms, scheduling videoconferencing, and catering.
• Coordinate domestic travel schedules and itineraries including flight, hotel, and car rental reservations.
• Expense report preparation using Concur.
• Work closely with VPs and senior leaders providing helpful information on upcoming meetings, commitments, and responsibilities.
• Track pending tasks and workflows until completion.
• Collaborate with the broader hospitality team aiding with onsite lunch set up, special events, and offsite community and volunteer activities, Impact initiatives, etc.
• Offer support to the tax team, and act as back up for admin needs in our San Francisco and Chicago offices as needed.
• Work on interesting and stimulating projects as assigned.

About You:

• 1 years of experience in a similar role is preferred.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Availability to work onsite, in a fully vaccinated office, up to 5 business days per week.
• Aptitude to thrive in a fast-paced, team-centric environment.
• Ability to handle all day-to-day requests with ease, grace, and positivity.

What We Offer:

• Personal and professional growth and learning opportunities.
• Competitive base salary, bonus, and paid overtime.
• Company subsidized health insurance for employee, partner, and dependents.
• 401K plan with company contribution.
• Life insurance, short-term & long-term disability coverage, pre-tax transit and parking program and flexible spending programs for medical and dependent care.
• Flexible time off and paid parental leave.
• New office space with a variety of snacks, perks, and amenities.

Additional Information:

Base salary for this position will be determined during the interview process and will vary based on multiple reasons, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The expected base salary for the role will generally be between $50,000 and $65,000 per year at the commencement of employment, but the final salary offered may be outside this range based on these reasons and individual circumstances. Additionally, base salary is only part of the total compensation package, which, depending on the position, may also include discretionary bonuses, alternative incentive packages and Company-sponsored benefit programs. This position is at-will, and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

We value and seek diversity of thought and equity of representation. The environment at BBR is inclusive of all, inherently collaborative, and endlessly curious. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.