What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at BBSI?
Position : Administrative Assistant
Schedule : Monday Friday, 8 : 00 AM 5 : 00 PM
Job Overview :
We are looking for a highly organized and efficient Administrative Assistant to join our team. The successful candidate will play a crucial role in maintaining smooth office operations, ensuring that all administrative tasks are completed with accuracy and efficiency.
This role requires a professional, customer-service-oriented individual who can manage multiple tasks in a fast-paced environment.
Key Responsibilities :
Answering Phones :
Handle all incoming calls promptly and professionally. Direct calls to the appropriate person or department, and relay messages as necessary.
Forwarding Voicemails :
Monitor voicemail inbox and forward messages to the relevant team members to ensure timely follow-up.
Certificate of Insurance Completion :
Prepare and issue certificates of insurance, ensuring all required information is included and up to date.
Processing Loss Runs :
Assist in gathering, reviewing, and processing loss runs. Work closely with clients and insurance providers to ensure the accuracy and completeness of loss documentation.
Risk, HR, and Payroll Support :
Provide administrative support for risk management, human resources, and payroll departments. Help generate reports, manage data, and keep sensitive information organized and accessible.
Inventory Management :
Track office supply inventory and reorder as needed. Ensure the office is stocked with necessary materials to run efficiently.
Ordering Office Supplies :
Liaise with vendors to order supplies, compare pricing, and manage purchase orders. Ensure orders are placed on time to avoid any disruption to office operations.
Employee Packet Preparation :
Assemble new hire packets, including all necessary forms and documentation. Work closely with HR to ensure all information is up to date.
Updating Client Lists :
Maintain and update client contact information, ensuring the database is accurate and current. Regularly review and clean up client data.
Printing Paychecks :
Responsible for printing and distributing employee paychecks. Ensure payroll accuracy and assist with any paycheck-related inquiries.
Requirements :
Presentable and Professional Appearance :
Maintain a neat and professional demeanor, representing the company in a positive light.
Computer Literacy :
Must be comfortable working with computers and office equipment. Proficiency in Microsoft Office programs (Word, Excel, Outlook) is essential.
Multitasker and Critical Thinker :
Ability to handle multiple tasks simultaneously without compromising attention to detail. Capable of thinking critically and solving problems on the go.
Punctuality :
Dependability and punctuality are a must. The successful candidate should consistently arrive on time and be ready to work.
Team Player Attitude :
Work well with others, offering help and support when needed. A positive, collaborative attitude is essential.
Customer Service Background (Preferred) :
Prior experience in customer service or a client-facing role is highly preferred, as this position requires regular interaction with team members, vendors, and occasionally clients.
Please call / text Jennie : 626-290-7328 and send resume to @
BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
California applicants : to see how we protect your data, visit our website at -notice-california-applicants
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