DIGITAL ARCHIVIST - BILINGUAL

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Position Description

Company: BCFS Health and Human Services Business Unit: RSD

Title: Digital Archivist - Bilingual

Position: Coordinator II

Job Family: Administrative Staff

Program: BCFS Health and Human Services: _____________________

Reports to: ____________________

Status: Regular Full-Time

Comp. Grade: 5

Grade Profile: 3-10

Frequency: Hourly

Education : Required – High School Diploma, or, equivalent

Preferred – Bachelor’s degree from an accredited institution

Experience : Required – 2 plus years related experience and/or training

Preferred – 4 plus years related experience and/or training

Supervises : None

Summary: The Digital Archivist will prepare, store, maintain and retrieve upon request, all digital assets within the content portal.

To successfully perform this job, the employee may be expected to perform the following, with or without reasonable accommodations in accordance with the Americans with Disabilities Act of 1990:

Essential Functions:

1. Maintain a comprehensive digital archiving system and be able to locate and retrieve information from files as directed.

2. Receives, tracks and responds to high volume inquiries and requests for stored records from internal and external agencies in a timely manner.

3. Processes raw images using the appropriate software.

4. Complete timely and accurate documentation or training in accordance with agency policies and procedures and contract and regulatory requirements and standards.

5. Meet all deadlines required by program supervisor and federal partners.

6. Other duties as assigned.

7. Communicate effectively in writing and verbally in English and Spanish

Measurable Deliverables:

1. Meet all federal and state regulatory guidelines and standards that are applicable to this position.

2. Participate in scheduled meetings, in-service training and team decisions as needed.

3. Maintain BCFS HHS professional and ethical standards of conduct outlined in BCFS employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times.

4. Maintain confidentiality in all areas of the child and program operations.

5. Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff.

6. Compile, prepare, submit and maintain accurate records, files, forms, statistics and additional information in accordance with agency policies, licensing and/or contract requirements.

Credentials, Skills and Abilities:

1. Maintain current licenses and certificates required for the position including, but not limited to First Aid & CPR.

2. Pass a pre-employment drug screen and random drug screens throughout employment.

3. Provide proof of work eligibility status upon request.

4. Pass a pre-employment and biennial criminal background checks.

5. Demonstrate the ability to: a. Respond sensitively and competently to the service population’s cultural and socio-economic characteristics

b. Communicate effectively in writing and verbally in English and Spanish

c. Work in a fast paced environment and maintain emotional control and professional composure at all times

d. Organize and prioritize responsibilities and duties efficiently.

e. Maintain computer literacy required to the meet the responsibilities of the position.

f. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team

6. Demonstrate a working knowledge of all Residential Services policies and procedures.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

If you like to work with people that believe they can make a difference in the world, this is the company for you!

EEO Statement

It is the policy of BCFS System of Companies and its affiliated organizations to provide equal employment opportunity and treat all employees equally regardless of age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, genetic information or genetic predisposition or carrier status, marital status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

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