AP/AR Clerk

ACCTS RECEIVABLE – ACCTS PAYABLE, PRIMARY DUTIES:

• Daily receipt and posting of Incoming payments – Direct Deposits thru the bank website (ACH / Wire Transfer) and checks. Scan checks as needed.
• Maintain monthly folder of hard copy Direct Deposit payments.
• Open and distribute daily mail.
• Prepare daily deposit control totals for bank deposits. Prepare bank deposit slip(s). Give a summary of daily deposit total to CFO.
• Generate a list of past due accounts for collection. Contact customers for payment, by phone, fax, or email. Enter records of contacts in customer notes.
• Maintain Outlook and Google email programs.
• Edit customer account information as needed – billing address, account terms, or other info. Includes entry of records for auto-sending invoices or statements.
• Prepare daily invoices for mailing/distribution.
• Process RMA returns to credit memos. Forward credit memos to customers as needed. Includes credit memos as rec’d via email from branches. Process/resolve credit requests from NY branch.
• Enter invoices as needed on customer web-invoicing sites.
• Complete & return customer forms for ACH wire payment or updated vendor info.
• Monitor newly created accts for accuracy. Monitor for Tax Status and accurate tax status entries on the customer cards.
• Monitor daily for any Credit Card terms accounts, with INVs missed for charging.
• Answer telephone inquiries, within the company and from customers.
• Respond to notice of lost or damaged shipments by filing – monitoring UPS claims, via Password login to the UPS website.
• Answer credit inquiries for mutual customers. Manage credit applications from new or existing customers.
• Monitor and enter Vendor receipts on NAV software. Review Vendor invoices for accuracy, contact Vendors as needed for any corrections.
• Maintain database of Vendors for payments. Communicate with vendors as needed.
• Generate weekly check runs, in consultation with upper management.
• Microsoft Excel and Word proficiency are required for file creation and maintenance. Navision or other Windows-based accounting software experience is a plus.

Job Type: Full-time

Pay: Up to $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Hawthorne, NY 10532: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location