Office Administrator

Overview

PURPOSE:

As the Office Administrator, you will be a critical member of the experiential team, reporting to the Sr. Vice President and supporting senior management in day-to-day administrative and office-related tasks. You must exhibit exceptional attention to detail, organizational skills, and an upbeat personality to help drive team culture and engagement in this face-paced environment.

ESSENTIAL FUNCTIONS:

• Manage business and administrative-related tasks for the President & SVP, such as coordinating calendars, preparing agendas, planning meetings, organizing travel, coding credit cards monthly, and other supporting tasks for senior management.
• Lead planning and coordination of on and off-site team meetings and events, such as team member birthdays, volunteer outings, holidays, and other special occasions.
• Manage the overall office environment through tasks such as ordering office and kitchen supplies, serving as the primary contact for building security, and scheduling cleaning services.
• Create and implement processes for better efficiency within the office.
• Contribute to a team effort by undertaking special projects as requested, including tasks such as background research, assisting with the development of presentation decks/templates for project deliverables, formatting, printing, and compiling training materials, etc.
• Other duties as assigned by management.

EDUCATION AND EXPERIENCE:

• Prior experience as an office assistant or receptionist preferred
• High school diploma, GED, or equivalent.
• Associates degree in office administration or related field preferred but not required.
• 1 – 2 years’ management experience in an office setting preferred.

SKILLS AND REQUIREMENTS:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and function well in a high-paced environment.
• Proficient with Microsoft Office Suite.
• Can handle confidential information with discretion
• Enthusiasm, commitment to excellence, self-motivation, and a professional demeanor.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to:

• Regularly talk, sit, stand, walk, and bend over, repetitive use of hands/arms, repetitive use of legs and grasp.
• Frequently lift and carry up to 25 lbs. Occasionally lift and carry up to 50 lbs.

Important Information

BDS Connected Solutions. (“BDS”) is an equal opportunity employer in every aspect of employment, including but not limited to; selection, training, development and promotion of the most qualified candidates and employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. BDS is committed to equal employment opportunity in all other privileges, terms and conditions of employment that may not be covered in this statement. BDS is an at-will employer.

BDS Connected Solutions offers a complete suite of Connected Commerce solutions that blend Advocacy, Training, Retail, Virtual, Experiential, and Digital environments to influence the modern buyer, regardless of where they are on their shopping journey. Since 1985, BDS has been inspired by innovation; as we continue to evolve as a trendsetter in today’s disruptive market, we enable our clients to do the same. Our industry-leading experts never stop working to discover, design, and deploy custom buying solutions that empower brands to achieve and exceed their unique sales goals. BDS is headquartered in Irvine, California with regional offices in New York City, New York; Chicago, Illinois; and Columbus, Ohio. Visit us at www.BDSsolutions.com for more information.