Office coordinator

ESSENTIAL FUNCTIONS :

Provide administrative support to attorney teams office-wide, including, but not limited to, the following :

• Assist with printing and assembly of large print requests (i.e., trial exhibits);
• Scan and process third party vendor invoices;
• Process attorneys' expenses as needed;
• Ensure proper indexing and filing of both paper and electronic documents into the firm's official hard copy files and iManage database;
• Process new business intake requests from conflict search through issuance of engagement letter;
• Prepare materials for overnight / mail service deliveries;
• Create and maintain original and electronic client case files, including using appropriate recordkeeping software;
• Search and review electronic document files for specific requests and circulate to appropriate parties per instructions;
• Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.
• Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;
• Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

ADDITIONAL FUNCTIONS :

• Other related duties, as assigned;
• Assist in front-desk activities;
• Understanding of all Records processes.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

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of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.beaconhillstaffing.com

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Last updated : 2024-05-21