Office Administrator

Job Overview:

We are seeking a detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for overseeing office operations, managing vendor relationships, coordinating schedules, and supporting various administrative tasks.

Sample Responsibilities:

• Responsible for day to day office related tasks
• Handle incoming calls and emails, respond to customer inquiries and requests
• Work within DataForma to create Work Orders, and facilitate work orders to completion within the "work flow."
• Maintain weekly timecard and WEX fuel card reports, cross reference WEX fuel cards with milage, report discrepancies in job locations, timecards and WEX fuel cards.
• Maintain professional and organized file systems for Job Accounts, work orders and all office related filing. A high-volume file management to ensure all files are complete, all authorizations and information is present for work completed.
• Use of Accounting software and DataForma software to generate and track photo reports per the workflow folders and submit invoices in a Timely manner for completed work.
• Tracking of the Aged A/R and assisting with Collections.
• Collect, file and submit new hire paperwork.
• Liaise with payroll, timecards, time data entry, termination paperwork, payroll authorizations etc.
• Tracking A/P for Business accounts to ensure all bills are paid on time.
• Collection and maintenance of customer contact and relevant information in DataForma.
• Overview coding of expense reports, reimbursements and receipts.
• Order Office Supplies
• Travel upon request to manage/run a booth for trade shows and other events as needed
• Attend "Lunch and Learns" for transcription, writing transmittals and keeping of meeting minutes

Requirements:

- Opportunity to train and grow under company may be beneficial. Minimal experience is required as we will train our process and procedures.
- Proficiency in calendar management and scheduling
- Strong organizational skills with attention to detail
- Experience in vendor management is a plus
- Knowledge of human resources processes is advantageous
- Excellent communication skills, both written and verbal
- Ability to travel upon request

This position offers the opportunity to work in a dynamic office environment where your organizational skills will be valued. If you are a proactive individual with a passion for administrative tasks, we encourage you to apply for the Office Administrator role.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off
• Parental leave

Schedule:

• 8 hour shift
• Monday to Friday
• No nights

Ability to Commute:

• Dewey, AZ 86327 (Required)

Ability to Relocate:

• Dewey, AZ 86327: Relocate before starting work (Required)

Work Location: In person