Office clerk

Cashier / Business Office Clerk

Position Summary

The Cashier / Business Office Clerk is directly responsible for assisting students with payments while maintaining a high level of customer service in explaining procedures and answering questions.

Other responsibilities include cashiering functions, clerical duties, and assisting in a variety of other activities as required.

This part-time, hourly position reports to the Director of Finance / CFO and requires specific accounts receivable, customer service, and clerical skills in support of the Business Office operations.

The position requires a certain degree of independent judgment, discretion, confidentiality, and knowledge of college organization, policy, and personnel.

Specific Responsibilities

Assist students by accepting payments, printing schedules, answering questions, and resolving problems.

Process third party billing including the preparation of invoices for agency-supported students in coordination with various external agencies.

Process monthly student accounts receivable statements.

Assist Accounting Assistant / Accounts Receivable position with accounts receivable procedures.

Assist with the preparation of the general fund bank reconciliation.

Enter data into computer, such as student fee payments, miscellaneous revenue receipts, and Business Office holds.

Generate reports using various computer software programs.

Prepare bank deposits.

Perform related duties and activities as assigned.

Physical Requirements

Note : F for Frequent (6 hours daily), M for Moderate (4-6 hours daily), O for Occasional (2-4 hours daily) or R for Rarely(>

2 hours daily).

Stand or Sit

Stoop / Kneel / Crawl

Carry / Weight Lift

Walk

Talk / Hear

Exposure to Outside Environment

Use of Fingers / Hands

Able to lift 10 pounds

Climb

Taste / Smell

Exposure to Hazardous Materials

Position Requirements

• A minimum of two years of experience in a customer service position, with knowledge of a variety of computer software programs, and familiarity with general accounting principles; and
• An Associate's degree in an area that relates to the duties of the position; or
• Any equivalent combination of experience and education which provides the required knowledge, skills, and abilities to perform the assigned duties.

This position requires excellent verbal communication skills working in a congenial but effective manner with students, employees, and visitors to the College.

A strong customer service orientation is essential including interpersonal skills and telephone etiquette. A thorough knowledge of Business Office policies and procedures is required.

Additional skills desirable for the position are 10 key operation, keyboarding, and working knowledge of Microsoft Windows, Word, and Excel, and ability to effectively use the Administrative Information System.

This job description is subject to change at any time and nothing in this job description restricts the college's right to assign or reassign duties and responsibilities.

Additionally, this job description shall not be construed as an employment contract.

Signature Date

Last updated : 2024-05-14