Executive Assistant

At Benchmark, we are driven by our purpose: to innovate for a healthier, safer, and better-connected world to create a brighter future. When you join us, you become part of a team passionate about making a meaningful impact across various sectors, including commercial aerospace, defense, advanced computing, next-generation communications, complex industrials, medical, and semiconductor capital equipment. We prioritize career growth, fostering a culture that ensures you reach your full potential. At Benchmark, your work is purpose-driven, enabling you to create a positive impact on the world and make your career truly meaningful. You’ll be part of a collaborative, diverse, and inclusive team that values your ideas and contributions.

Summary:

Provides administrative support to executive officers. Requires in-depth knowledge of company operations, policies, and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials for board of director meetings. Makes high-level contacts of a sensitive nature inside and outside the company. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Requires experience working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.

Responsibilities:

• Handle confidential and non-routine information
• Work independently and within a team on special and nonrecurring and ongoing projects
• Organize company meetings, both in-person and teleconference
• Organize company events, include coordination of event payment, ticket handling, etc.
• Coordinate travel as needed, to include but not limited to airfare, hotel and transportation arrangements
• Prepare expense report for approval and payment for Executive team
• Prepare expense report for approval and payment of company credit card
• Create, design, edit, distribute correspondence and presentations for members of leadership
• Work with the legal department to review, edit and prepare various documents and contracts for Executive(s) signature
• Coordinate and gain approval from Executive(s) to process signature on sensitive documents, maintain documentation of their approval to process
• Maintain Executive team member(s) calendars, contacts, and email
• Establish and maintain Executive team member(s) records and files, to include but not limited to contracts, NDA’s presentations, stock options and personal files
• Answer and refer telephone calls or other inquiries to ensure accurate and timely communications
• Consistently demonstrate ability to respond to changing situations in a flexible manner

Experience: Minimum of 5 - 7 years working experience supporting leadership or executive(s)

Skills:

• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Detail oriented with excellent organizational, time management, and interpersonal communication skills.
• Ability to multitask and demonstrate high-level of flexibility and discretion.

Physical Location: Tempe, AZ - Headquarters

Work Schedule: Monday-Friday, 8:00am-5:00pm

Full Time

Export Control: This job position may include access to controlled information or technology covered under applicable U.S. export control laws. As such, employment for this job position may be contingent on either verification that an applicant falls under the definition of a “U.S. Person” (which includes U.S. citizens, U.S. lawful permanent residents, and those granted U.S. asylum or refugee status)or on the Company timely obtaining any necessary export license required under federal laws. The Company evaluates such export license situations on a case-by-case basis and may decline to proceed with a job applicant in its sole discretion since export license applications can take many weeks to be processed.

In our innovative environment, you'll work with cutting-edge technology, leading the way in engineering design and delivering world-class manufacturing services for products that make a real difference in the lives of others. At Benchmark, your career is more than just a job. It’s an opportunity to be part of something bigger, where your work matters and helps shape a brighter future for everyone. Together, we will achieve extraordinary things.

Benchmark is an equal opportunity employer. We are bringing together a diverse workforce with unique talents, life experiences, cultures, and perspectives to promote an innovative, collaborative, and creative place to work. If you need assistance or an accommodation due to a disability, please email us at careers@bench.com.