Accounts Payable Bookkeeper

BENTON HARBOR AREA SCHOOLS

JOB DESCRIPTION

JOB TITLE:          Accounts Payable Bookkeeper

LOCATION:         Business Office

SUPERVISOR:     Chief Financial Officer

JOB SUMMARY:  Process accounts payable for the District (primary function), and provide purchasing and clerical support for the business office

MINIMUM QUALIFICATIONS:

• At least six semester hours of accounting (e.g., one year of college level principles of accounting)
• High school graduate (or GED)
• Microsoft Excel and Microsoft Word proficiency
• Proven ability to meet the challenges of an urban-rural, multi-racial, and multi-ethnic school employer
• Typing ability (at least 25 words per minute)

PREFERRED QUALIFICATIONS:  (one or more of the following would be a plus)

• Associate’s degree or higher in business, accounting, or finance
• Experience working in a public school district preferred but not required
• One or more years of accounts payable and/or accounting/bookkeeping experience
• Skyward financial software experience preferred but not required
• Typing speed of 40 words per minute preferred

QUALIFICATIONS/REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

JOB FUNCTIONS AND RESPONSIBILITIES: (alphabetized, and not in order or frequency)

• Add new vendors to and update vendor information in Skyward
• Assist other departments with general and Skyward purchasing questions, and maintain and update the Amazon and Staples purchasing configuration for persons in other departments so they can submit on-line orders
• Assist the CFO and other members of the Business Office Team with clerical support (e.g., data entry, some journal entries)
• Assist with audit preparation
• Complete sales tax exemption forms requested by vendors
• Determine recipients of 1099's and prepare and send forms to applicable vendors
• In conjunction with the CFO, ensure that accounts have adequate balances
• Maintain petty cash fund, if applicable
• Perform other duties as requested by the Chief Financial Officer
• Prepare 4-6 financial reports for board packet per month
• Prepare accounts receivable invoices for external customers (infrequent)
• Prepare and deliver deposits to bank (about bi-weekly)
• Prepare and process purchase orders, check requests, and payments
• Prepare commercial credit applications (infrequent)
• Print and provide check registers for CFO and BOE
• Purchase supplies for the Business Office, and sometimes for other offices, on-line and occasionally in-person
• Respond to vendor inquiries
• Review bank reconciliations prepared by others
• Scan and file documents for electronic storage

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability and willingness to provide excellent customer service
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to deal with the public tactfully and courteously and to work harmoniously with other employees
• Ability to perform duties in conformance with Board of Education policies and administrative guidelines
• Ability to read and comprehend instructions, short correspondence, and memos
• Accuracy
• Consistent and timely attendance
• Strong attention to detail

PAY RATE:    $16 - $19 per hour after probation (if applicable)

                        Pay rate will increase July 1, 2022

WORK SCHEDULE:     35-40 hours each week, flexible work hours

TERMS OF EMPLOYMENT:

The first 3 months of this position will be a probationary period through EduStaff.

EVALUATION:  Performance of this job will be evaluated by the Chief Financial Officer

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk and hear.  Specific vision abilities required by this job include close vision, distance vision and depth perception.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned.  Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.  Employees can be terminated for any reason not prohibited by law.

EQUAL OPPORTUNITY EMPLOYER