The Assistant Vice President of Financial Aid and Compliance oversees the College’s Financial Aid, Title IX, and Student Conduct functions, ensuring that they are compliant with relevant federal and state guidelines and best practices. The Assistant Vice President serves as the strategic leader for the Office of Financial Aid and the student conduct process. This position serves as a supervising Title IX investigator and collaborates with the institution's Title IX Coordinators. The Assistant Vice President of Financial Aid and Compliance focuses on developing and implementing practices and policy, a rigorous calendar of training, and awareness programming. This position guides appropriate investigations, timely resolutions, and responses to Title IX and student conduct cases. This position manages, trains, and oversees the use of technology (student incident reporting and management software). This position adheres to compliance guidelines and training requirements associated with the Campus Security Act (CSA).
Responsibilities include but are not limited to:
- Provides leadership and strategic oversight of the Office of Financial Aid and works closely with College leadership and legal counsel to ensure compliance with federal and state regulations. Provides leadership for all training initiatives and office effectiveness strategies.
- Represents the College as the lead for Financial Aid Compliance at BCC, both internally and externally, providing subject matter expertise. Makes appropriate recommendations to College administration regarding matters impacting financial aid practices and policy.
- Works with the Financial Aid staff to review business processes and procedures and enacts improvements that ensure compliance, effectiveness, and efficiency. Ensures all processes, policies, and procedures within the Office of Financial Aid are documented and adhere to federal and state regulations.
- Collaborates with appropriate College offices, including but not limited to, Finance, Academic Affairs, Registrar, Enrollment Management, Academic Advisement and Student Success, Student Affairs, Information Technology, and Institutional Advancement and serves as the lead College official for all financial aid matters. The position must maintain close communications with other student service offices to successfully balance customer service needs with institutional goals.
- Supports the development and implementation of an integrated student financial aid process and communications plan with the goal of ensuring that every student knows how to finance their education and receives the highest level of customer service.
- Provides regular status reports, engages in appropriate audits, remediation work, and monitors performance against institutional targets and other relevant benchmarks.
- Comprehensively and holistically provides professional development for staff.
- Ensures college-wide compliance with Title IX policy and procedure requirements in regard to students, including but not limited to: researching, updating and writing new policies and procedures; conducting meetings with student complainants and respondents; providing information regarding the college complaint process, available resources, interim measures, and reporting and resolution options.
- Ensures the effective and timely administration of the Student Code of Conduct through annual goal setting and outcomes assessment, maintenance of accurate and complete records, and effective communication of the Student Code of Conduct policies, procedures, and services through print and online materials.
- Oversees an annual review of the Student Code of Conduct and student conduct processes and recommends appropriate revisions. Provides statistical reports and summaries for various departments and agencies regarding caseloads, types of conduct cases, and outcomes.
- In consultation with designated Title IX Coordinator and conduct investigators, coordinates the prompt and equitable investigation and resolution, including sanctions, of complaints and maintains official college files/database of student complaints, investigations and resolutions.
- Collects and reviews relevant documentation from investigators and prepares written findings and appropriate supporting documents related to the resolution of each complaint for adjudication.
- Collaborates with Public Safety, Human Resources, and other designated college personnel involved in compliance, investigations, and ensuring a safe and compliant learning and working environment.
- Maintains ongoing professional development activities, affinity group memberships, and certification(s) to ensure a current and full understanding of the legal requirements and best practices related to compliance with Federal Financial Aid, State Aid, Title IX, VAWA, Campus SaVE, and other related federal and state laws.
- Collaborates across the College community to ensure the development and delivery of rich and meaningful training and awareness programs. Identifies individuals for various Title IX roles (investigator, hearing panel member, etc.) – ensures initial and ongoing training.
- Serves as a key member of the behavioral intervention team (BIT) and supports coordination of the delivery of prevention programming in compliance with DFSCA, VAWA, and Title IX.
- Creates and supports new meaningful workshops, sanctions, processes, and programs to support student development goals.
- Assesses departmental functions and makes recommendations for continuous improvement.
- Other duties as assigned.
SALARY AND BENEFITS:
- Annual salary is $120,000.
- NJ Educators Health Plan with free Vision and Dental. NJ State Pension plan.
- 15 vacation days, 15 sick days, 4 personal days, 2 floating holidays, all designated holidays and 5 non-designated holidays a year. 3 Partial Sick Days.
- Tuition reimbursement opportunities for staff and their family 6 months after hire.
QUALIFICATIONS AND SPECIAL SKILLS:
Minimum of 10 years supervisory experience within a Financial Aid Department. Experience managing student conduct and Title IX. Demonstrates understanding of the community college mission and practices a policy of inclusion. Ability to communicate effectively with a diverse population. Proficiency in all aspects of Microsoft Office suite and other software that serves students and stakeholders including Maxient or similar, as well as Ellucian Colleague or similar.Demonstrated skills in Problem Solving, Interpersonal Skills, Team Building, People Management.
Exhibits strong skills in:
- Communication
- Supervision
- Diversity, Equity, and Inclusion
- Use of Technology
- Developing and Maintaining Inter-personal Relationships
- Ability to Plan, Organize and Report on Outcomes
Flexible schedule to meet department needs. Some evening, weekends and extended hours may be required.
Education: Master’s Degree required.
Experience: Ten years’ experience in higher education financial aid including supervising experience. Community college experience preferred.
Job Type: Full-time
Pay: $120,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
Ability to commute/relocate:
- Paramus, NJ 07652: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location