Assistant the

Description

Position at Berkeley Research Group, LLC Position Summary :

The Assistant to BRG’s Executive Chairman and Co-Founder will provide executive support in a one-on-one working relationship.

The Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Chairman.

The Assistant to the Chairman should be a polished professional that is proactive, flexible and enjoys working in a results-driven, entrepreneurial environment with strong connections to the academic world.

The ideal individual will have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties will include but are not limited to :

Provide heavy calendar support including coordinating conference calls, travel, meeting rooms, catering services, and other reservations as needed.

This includes coordinating schedules with other executives and external parties as needed and often involves an international component and / or accommodating multiple time zones.

• Supports the executive team including assisting in scheduling meetings as well as attending some meetings to take minutes and may also include providing light support to guests as needed.
• Coordinate complex, often global, business and personal travel arrangements. This includes obtaining visas, booking of accommodations, flights, car services, etc.
• Provides a bridge for smooth communication between the Chairman’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management.
• Ability to understand the Chairman’s relationships, both professional and personal. Must have a high degree of discretion with a focus on sensitive and highly confidential information.
• Ability to respond on behalf of the Chairman which includes tracking, routing, and taking action as necessary.
• Coordinate and prepare all word processing projects, proofread documents for grammatical accuracy, prepare documents for outside or in-house distribution, including : photocopying, scanning, arranging for couriers, etc.
• Maintain extensive contact list and various electronic and paper files.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic / paper format.
• Provide support for the Chairman’s academic duties. This includes creation of keynote presentations, assist visiting scholars, etc.
• Light online research as needed.
• Support Chairman with a variety of personal assistant duties.
• Support Chairman related to external interests.

Qualifications :

• BA degree preferred;
• 0-1 Years of experience, preferably in either a professional services or academic settingPrevious technical writing experience a plus.
• Proficiency in MS Word, Excel, PowerPoint and Outlook. Advanced PowerPoint skills preferred.
• Typing at 75 wpm or more.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including Executive team, Experts, board members, staff and other external partners.
• Meticulous attention to detail, exceptionally organized and proven time management skills.
• Highly resourceful team-player with the ability to self-motivate, manage and work independently.
• Demonstrated ability to work well under pressure and with time constraints.
• Demonstrate consistently positive approach along with the highest level of customer / client service and responsiveness.
• Excellent verbal skills coupled with proven ability to handle confidential information with discretion.
• Strong writing and editing skills.

Last updated : 2024-05-29