Contract Administrator

About Us

Bernhard's core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering, and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service ("EaaS") solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard's vision is to be the leading EaaS provider in North America through the delivery of excellent, high-value service and innovative solutions for our clients.

Overview

The Contract Administrator is responsible for coordinating in-house review of all incoming Contracts, Subcontracts, Vendor Terms and Credit Applications including the required input from Project Management, Estimating, Safety and Senior Management. This position also consists of clerical work, which involves moderately complex work methods.

Responsibilities

Specific responsibilities include:

• Review contracts for content and accuracy compared to Ernest P. Breaux Electrical, LLC quotes and scope letters, using established Ernest P. Breaux Electrical, LLC guidelines and procedures. 
• Procures insurance and bonding for projects as required by contract. 
• Processes and tracks all Contracts, Subcontracts and Vendor Agreements.
• Receives incoming contracts and track review progress to ensure timely turnaround.
• Coordinates review of contracts with Project Managers, Estimating and Safety to ensure bid, scope and other issues are addressed and submits reviewed contracts to upper management for approval.
• Coordinates issue and renewal of all state and local licenses, insurance certificates and bonds as required.
• Educated in compliance with local, state, federal and governmental regulations and laws governing business operations, which includes various business licenses.
• Coordinates turn-over meetings for all awarded contracts and subcontracts with performance terms over 30 days and a valve in excess of $500,000.00.
• Coordinates closeout meetings for all contracts and subcontracts with performance terms over 30 days a valve in excess of $500,000.00.
• Needs to be able to perform and administrative function and spearhead any documentation requested by management.
• Reviews proposed subcontracts and ensures proper processing. This includes insurance requirements, authorization to sublet, and any change orders issued to a subcontractor.
• Reviews for compliance of all Change Orders as submitted by Project Managers to ensure follow-up.
• Establishes and administers standard filing procedures for Project Contract Files.
• Other job tasks as requested by management.
• Uses good judgment and initiative to perform duties.
• Represents Ernest P. Breaux Electrical, LLC. proudly in a professional and pleasant manner.
• Truly acts a as "Team Member".

This position is Full-Time, Non-Exempt, and reports to the Operations Finance Director.

Qualifications

Required Education, Experience, and Qualifications

• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Knowledgeable with Database Management Systems.
• Basic knowledge of Microsoft Office.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, and Qualifications

• High School Diploma or equivalent.

Travel Requirements

• Minimal.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Remaining in a stationary position, often kneeling, standing, or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Light work that includes adjusting and/or moving objects up to 20 pounds.
• Quiet environment.

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.