What are the responsibilities and job description for the Project Billing Specialist position at Berry Aviation, Inc.?
Job Details
Description
Project Billing Specialist within the Finance & Accounting team. You will be working as part of a team environment working with Project Managers, Project Coordinators, Accounts Receivable, Project Accountants, etc. You will be working in tandem with these collaborative teams toward a shared goal: BAI’s ability to provide solutions and services in support of everyday mission.
As an outstanding Project Billing Specialist, you will be responsible for the preparation of simple to complex project invoices and submitting them to our customers via numerous methods. Specific activities will include:
- Serve as the primary point of contact for the Project Manager and direct project related billing tasks.
- Use the NetSuite financial system in conjunction with Paycom and Concur to create project invoices in accordance with BAI standards and policies.
- Set up projects with different contract types (Cost-Plus, T&M, and Fixed Price) including proper billing and revenue terms.
- Ensure that project setups and modifications are entered into NetSuite Project Accounting in accordance with BAI’s policies and procedures.
- Coordinate expense reports, collect expenses and ensure expenses are properly documented.
- Work with Project Managers and Operations Finance to make sure expenses are approved and coded correctly per the project requirements.
- Invoice timely and accurately, with invoices being submitted within the specified contract or BAI standards.
- Support of internal, external and government audits as required.
- Key contributor within the project team for invoicing issues.
- Ability to work within the Billing team and coordinate across BAI.
- Skilled in communicating professionally in all platforms: phone, email, video calls, conference calls, etc.
- Ability to use Excel on an intermediate level.
- Be on the alert for continuous improvement opportunities within the invoicing process.
- Work independently and with the team to meet objectives.
- Provides advice, training, and guidance to less experienced employees.
- Ability to meet or exceed deadlines and prioritize your work accordingly.
Type of Travel: Local
Percentage of Travel Required: Up to 5%
Qualifications
- Minimum of one year of relevant billing experience, but a range of 1-5 years is ideal.
- Some higher education or a comparative level of job experience.
- Work independently and/or with limited guidance.
- Work within collaborative teams.
- Supportive, positive attitude.
- Communicate effectively.
- Fluency reading and writing in English.
- Ability to identify root cause and solve problems.
- Have a mind for continuous improvement.
- Detail-oriented and quality focused.
- Comfortable enforcing your roles and responsibilities with partners.
These Qualifications Would be Nice to Have:
- Knowledge of government accounting.
- Experience working with government customers.
- Experience working in NetSuite, Paycom, Concur, etc.
- Knowledge of FAR, T&M, Cost Plus and Fixed Price invoicing requirements.
- Courses or a degree in accounting
Berry Aviation, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances. The Company will comply fully with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics.
All new employees will be required to verify employment eligibility in accordance with the Immigration Reform and Control Act. Berry Aviation participates in E-Verify.
For additional information:
Click here to view the EEO is the Law Poster: https://www.eeoc.gov/sites/default/files/migrated_files/employers/eeoc_self_print_poster.pdf
Click here to view the EEO is the Law Poster supplement: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf