What are the responsibilities and job description for the AR/AP Specialist position at Best in Backyards?
Job Description
JOB TITLE: A/P and A/R Specialist
EXEMPT/NON-EXEMPT: Non-Exempt
Location: Carmel HQ
REPORTS TO: Controller
SUMMARY
Responsible for the accurate and timely processing of AP invoices, including the payment of
invoices to vendors, as authorized by Management. Responsible for the AR duties as
required. Essential Duties and Responsibilities to include the following:
RESPONSIBILITIES
Accounts Payable:
- Maintain vendor information in the Accounting System.
- Prepares an estimate of payables for each week’s Accounts Payable Check Run.
- Reviews account coding for accuracy and ensures appropriate approvals are obtained.
- Match purchase orders with both material receipts and vendor invoices.
- Communicate with internal and external customers to provide support and problem
resolution.
- Create weekly aging analysis reports.
- Process ACH’s and wires into the bank web portal.
- Process and mail checks.
- Maintain voucher files.
- Reconcile vendor accounts monthly.
- Reconcile month end aging schedule to general ledger.
- Prepare monthly accrued payables entry as required.
Accounts Receivable:
- Maintain customer information in the Accounting System.
- Distribute daily invoicing to customers and internal parties when required.
- Post invoices directly into customer portal (when applicable).
- Apply received funds to outstanding invoices.
- Post payments to the general ledger.
- Send statements and dunning letters to customers.
- Work directly with customers to investigate and resolve invoicing discrepancies.
- Assist in the collection of past due receivables.
- Responsible for running credit checks & the setup of new customers in AR system.
Cash:
- Retrieve and store Previous Day Reports from various bank sites.
- Post cash receipts to the appropriate customer accounts and properly classify any
miscellaneous cash receipts.
- Record automatic debit transactions to the appropriate supplier and general ledger
Codes.
- Process cleared checks into system.
- Responsible for the daily reconciliation of the cash and outstanding check accounts.
Other:
- - Responsible for fulfilling various audit requests in a timely manner.
- - Perform special projects and other duties as assigned.
Qualifications:
Education and Experience:
- High School or GED diploma.
- Associate or Bachelor’s degree in Accounting preferred.
- Strong communication skills, both oral and written.
- Must be detail oriented, self-motivated and able to work independently.
- Minimum Two years of experience as an A/R-A/P specialist.
Computer Skills:
- Intermediate to advanced Office 365 skills (Word, Excel, Outlook).
- Experience with Quickbooks and Fishbowl software a plus.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Carmel, NY 10512: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location
Salary : $20 - $25