Data and Administrative Specialist

Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.

As the Data and Administrative Specialist, you will be primarily responsible for gathering policy updates to synthesize information and condense for ease of use amongst program staff, while also maintaining an organized system for gathering and storing policy updates. This individual will also generate various reports, spreadsheets, correspondences, notices, and other documents in accordance with deadlines. This role works with macro social systems for the tracking and advancement of micro programming.

This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Enter and generate data as requested in a timely manner;
• Generate various reports, spreadsheets, correspondences, notices, and other documents in accordance with deadlines;
• Receive and route incoming phone calls, and email and/ postal mail;
• Coordinate correspondence between stakeholders regarding program updates, policy updates and data requests;
• Gather policy updates to synthesize information and condense for ease of use amongst program staff;
• Maintain an organized system for gathering and storing policy updates;
• Assist in providing administrative support to office staff as needed;
• Perform basic bookkeeping as needed;
• Maintain an inventory of office supplies and order office supplies when inventory is running low;
• Assist program staff with IT requests;
• Perform 30 day well-being and follow up calls to discharged clients;
• Stay abreast of all agency, federal, and state regulatory requirements related to social services;
• Complete other duties as assigned.