Catering Office Assistant

**Job Title:** Office Assistant

**Location:** Galax, VA

**Company:** Beyond Catering SWVA

**About Us:**

Beyond Catering SWVA is a well-established catering business known for delivering exceptional culinary experiences to our clients. With a passion for food and dedication to customer satisfaction, we take pride in providing top-notch catering services for a variety of events and occasions. We are currently seeking a motivated and organized Office Assistant to join our team and contribute to the success of our business.

**Job Overview:**

As an Office Assistant at [Company Name], you will play a pivotal role in ensuring the smooth and efficient operations of our office. Your responsibilities will include performing various administrative tasks, providing support to the office manager, and assisting with catering event coordination. This position is perfect for someone who thrives in a fast-paced environment and is detail-oriented.

**Key Responsibilities:**

1. **Administrative Support:**

• Handle incoming phone calls and emails, directing inquiries to the appropriate team members.
• Maintain and organize office files, documents, and records.
• Assist in data entry, spreadsheet creation, and report generation.
• Manage office supplies and order replacements as needed.

2. **Event Coordination Assistance:**

• Collaborate with the catering team to schedule and coordinate events.
• Assist in preparing event proposals and contracts.
• Communicate with clients to confirm event details, preferences, and dietary requirements.
• Prepare event packages and ensure all necessary materials are ready for catering staff.

3. **Client Interaction:**

• Provide excellent customer service by responding to client inquiries professionally and promptly.
• Assist clients with event inquiries, menu selections, and changes to their orders.
• Gather feedback from clients post-event to improve our services.

4. **Financial Support:**

• Assist with invoicing, billing, and tracking payments.
• Work closely with the finance team to reconcile accounts and ensure accuracy.
• Prepare financial reports as needed.

5. **General Office Duties:**

• Schedule appointments and meetings for the office manager.
• Maintain cleanliness and organization in the office space.
• Other duties as assigned to support the office and catering operations.

* **May be requested to attend events as support staff when needed.

**Qualifications:**

• High school diploma or equivalent; additional education or relevant certifications a plus.
• Previous administrative or office support experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Customer-focused mindset and a willingness to go the extra mile.
• Knowledge of catering or hospitality industry is a plus but not required.

**Benefits:**

• Competitive compensation package, including free early access to your pay through Homebase.
• Opportunities for growth and advancement
• Employee discounts on catering services
• Positive and collaborative work environment

If you are a proactive, detail-oriented individual with a passion for customer service and the ability to thrive in a dynamic environment, we invite you to join our team at [Company Name]. To apply, please submit your resume and a cover letter detailing your relevant experience and why you're interested in this position.

Beyond Catering SWVA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Available shifts and compensation: We have available shifts all days of the week. Compensation is $12.00 - $14.00/hour.

About Beyond Catering SWVA: Are you passionate about food and hospitality? Do you thrive in fast-paced environments and enjoy being part of a skilled team? Beyond Catering is seeking dedicated individuals to join our rapidly growing culinary collaboration in Southwest Virginia. Beyond Catering specializes in delivering high-quality off-site dining options and providing professional, attentive service. We are committed to exceeding our clients' expectations and creating unforgettable culinary experiences. Learn more about us at www.beyondcateringswva.com.

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