What are the responsibilities and job description for the Assistant Facility Manager position at BGC Partners?
Assistant Facility Manager Job Description
Newmark is one of the world's leading commercial real estate advisory firms. We provide a fully integrated platform of services to prominent multinational corporations and institutional investors across the globe, as well as to occupiers, owners and developers of real estate on a local, regional and national level.
Overview:
The Assistant Facility Manager is charged with assisting the Senior Facility Manager or the Facility Manager with the day-to-day implementation of the policies, procedures, and programs. The Assistant Facility Manager assures a well-managed, well-maintained Facility (ies), while increasing the value of the Facility (ies) being managed.
The Position:
- Reports to the Facility Manager
- Works with little supervision
- Interfaces with building occupants
Responsibilities:
- Assist with the day-to-day operational management of the Facility (ies) to assure a high standard of quality
- Assists with the initiation of purchase orders as requested by management or other involved parties.
- Takes maintenance requests, distributing and closing out work orders as required. Coordinates service requests as needed.
- Conduct Management by Walking Around (MBWA). This is key to success!
- Assist the Manager in making periodic, unannounced, visits to the facility (ies) to ensure that all procedures are working properly. Supervision of all maintenance programs for the interior and exterior condition of the facilities.
- Help ensure a positive and prompt response to all requests from occupants. Conducting regular follow-ups to assure a consistent approach to the occupant’s needs is a must
- Assist in the selection of contractors
- Monitor vendor performance to assure full compliance with our specifications and standards
- Assist in the timely preparation of the operating budget and the implementation of the day-to-day management of the Facility (ies) within the parameters of the budget
- Assist in maintaining ongoing, meaningful communications with the Accounting Department and the appropriate Accounting Manager
- Assist in ensuring the day-to-day financial management of the Facility (ies) with specific attention to accounts receivable, collection activities, and approval of accounts payable on a current basis
- Assist with variance reporting
- Assist the Facility Manager with on-the-job training activities for subordinates and trainees, working within the policies and procedures set by Newmark.
- May require additional work consisting of overtime and/or on call duties
- May perform other duties as assigned
Required Skills:
- Minimum 3 years’ experience as a Facility Coordinator, Assistant Facility Manager or Building Technician
- Experience in a manufacturing environment preferred
- Bachelor of Science degree or comparative knowledge and training
- Strong Customer Relation Skills both verbally and in writing
- Computer literate with Microsoft products and web-based programs
- Capable of developing Facility Management level budgets
Desired Skills:
- Knowledge of Security Systems
- Knowledge of Building Environmental Systems
- Project Management Expertise
Personal Skills:
- Personable
- Good oral and written communication skills
- Good phone/people skills
- Organized
- Proactive
- Detail oriented
- Able to work in a fast-paced, changing environment
- Customer focused attitude
- Focused on continually learning new skills
Career Path:
- Facility Manager
Job Type: Full-time
Ability to commute/relocate:
- Chesapeake, VA: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Maintenance: 3 years (Required)
License/Certification:
- Driver's License (Required)