What are the responsibilities and job description for the Maintenance Administrator position at BGDC Distribution?
Summary:
The purpose of this position is to perform payment runs, sort/prepare incoming invoices via mail and email for the Accounts Payable department, and scan invoices for daily processing. Additionally, the position will entail responsibility for maintaining, coordinating, and organizing all Process Safety Management (PSM) related compliance documentation.
Pay: $22-$25/hr.
Schedule: Monday-Friday 8AM-430PM
Essential Functions:
The physical demands described below are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
The purpose of this position is to perform payment runs, sort/prepare incoming invoices via mail and email for the Accounts Payable department, and scan invoices for daily processing. Additionally, the position will entail responsibility for maintaining, coordinating, and organizing all Process Safety Management (PSM) related compliance documentation.
Pay: $22-$25/hr.
Schedule: Monday-Friday 8AM-430PM
Essential Functions:
- Perform daily invoice matching with putting them into accounting system and address related questions. Invoices may include 3rd-party utility invoices.
- Process incoming AP mail by preparing for scanning and distributing items for other teams.
- Support Accounts Payable department. May include vendor statement research.
- Document processes and update as needed.
- Review and maintain all supporting documentation to ensure PSM manuals are complete and accurate.
- Prepare and present internal audit compliance checks.
- Attend regularly scheduled PSM meetings.
- Prepare monthly PSM reports for management and identify inaccuracies in PSM documentation.
- Assist in reviewing existing and potential PSM policies for consistency and compliance with regulatory agencies.
- Assist with training and training documentation.
- Compute, record, and proofread data, order parts and supplies, file documents, and process purchase orders.
- Other duties as requested.
- High school diploma or general education degree (GED) plus one to three years of office experience or an equivalent combination of training and experience
- May require additional PSM courses and/or technical training
- Have a basic knowledge of Accounting, specifically how debits/credits work in the Accounts Payable process
- Must have knowledge of scanning machine and technology.
- Experience with Microsoft Office, including Word, Excel, PowerPoint and Publisher.
- Accurate typing skills.
- Good communication skills, both written and verbal.
- Acts with a flexible and team-oriented approach.
- Proactive in nature.
- Must be organized and demonstrate a high sense of urgency.
The physical demands described below are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
- Requires the ability to sit for long periods of time, with frequent interruptions
- Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
- Requires manual dexterity with normal hand and finger movements for typical office work
- Talking, hearing, and seeing are important elements of completing assigned tasks
- May lift, carry, position, or move objects weighing up to 25 pounds
- Requires the use of various electronic tools
Salary : $22 - $25
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