Logistics Specialist

The Logistic Specialist of our North America entity manages all purchasing and logistics activities and related systems information in bibliotheca's global business environment. Areas of responsibility include but are not limited to the following:

1. Procurement & supplier management

· Supports the global SCM manager in elaborating a purchasing strategy

· Prepares, finalizes and executes supplier contracts in close coordination with the global SCM manager

· Supports the global SCM manager in developing a negotiation strategy/ approach to ensure best possible outcomes

· Reviews supplier performance on a regular basis and identifies and phases out disadvantageous supplier engagements

2. Logistics Management

· Manages regional supply chain services and inventory control (including critical parts availability, material handling, import-export licensing, shipment of products from place of origin to point of delivery, third-party warehousing, and various shipping/receiving activities)

· Develops and implements logistics plans, budgets, and procedures to maximize compliance with customer needs within budget constraints

· Acts as functional specialist on the order fulfillment of international shipments

o Negotiates cargo rates

o Engages in complete dispatch handling via air/ maritime/ land freight

o Manages shipping and customs documents – e.g. bills of sale, packing lists, invoices, movement certificates, certificates of origin, among others

o Secures timely customer deliveries

o Exhibits thorough understanding of international Letters of Credit and other forms of banking documents and international shipments

o Checks and allocates freight invoices to the accounts

o Books incoming goods positions in Navision

o Compiles outgoing invoices

o Processes complaints and returns

· Acts as specialist on logistics-relevant rules & regulations (regional/ international)

3. Internal and external contact person

· Acts as contact person (both internally and externally) for logistics-related questions of all kinds (e.g. customs tariff numbers, countries of origin, etc.)

· Acts as interface to internal logistics requests global, towards third party logistics service providers, customers, suppliers, chambers of commerce and customs authorities

· Advises functional groups of customs and export regulations – Interprets contract terms/ conditions for export/ import implications and provides direction in all phases of international logistics

4. Service Parts Management

• Act as the lead for the North American Supply Chain organization in the area of Service Parts Management.
• Provide the Global and Regional leadership with accurate parts stocking levels, logistic dates and supplier availability on a monthly basis, or as requested by leadership.
• Create and manage a process for the ordering, shipping and storing of service parts.
• Create and manage a process for products service parts, including, ordering parts storing and shipping.
• Define parts stocking levels, Define end-to-end parts logistics (repair requirements, disposal processes, supplier logistics)
• Ensure accuracy by creating an auditable process for the ordering of, delivery of storing of and disposal of service parts.
• Positively impact customer satisfaction by ensuring the availability and delivery of the right parts for the customer on time, every time.
• Maintain positive communication with vendors as it relates to service parts.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Demonstrates proficiency in foreign trade legislation and customs law (incl. origin calculations, export licenses, customs tariff calculations, among others)
• Offers sound analytical abilities combined with a structured, solution-oriented and high quality deliverables approach
• Demonstrates a results-oriented and proactive personality with a global perspective
• Shows high commitment to pragmatic approaches and an entrepreneurial attitude
• Demonstrates proven negotiation skills and the ability to work under pressure, shows a pronounced ability to prioritize workload and self-organize regular working day as well as non-routine challenges
• Demonstrates excellent communication, people and organization skills
• Is a team worker – Works well with others and under pressure, builds positive and professional relationships within and across (international) teams, and supports colleagues when and where necessary
• Proficient with Word, Excel, Outlook, PowerPoint; previous experience in MS Navision applications is a plus
• Demonstrates fluency in English, which is required

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: One location