Part-time Executive Assistant (Columbus)

The Executive Assistant is responsible for providing administrative support for the CAH CEO and Leadership staff. Position is responsible to anticipate the needs of the Leadership staff and ensure preparedness in all areas by administering programs, projects and or processes to support key strategies, project facilitation and prioritization. Assists in the preparation and control of records, statistics, and reports regarding business operations. Serves as a liaison with others inside and outside of the company.

Essential Job Functions

• Supports and models behaviors consistent with Billings Clinic’s and facility’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental, and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Assists the CEO and Leadership staff in various professional capacities daily, anticipating needs and ensures preparedness in all areas by administering programs, projects and or processes to support key strategies, project facilitation and prioritization. Works with minimal supervision. Takes appropriate action during the presence and absence of Leadership staff members utilizing initiative and judgment to ensure all matters requiring attention are addressed promptly and effectively or are brought to the attention of a member of the Leadership staff.
• Assists in the preparation and control of records, statistics, and reports regarding business operations. May participate in various budgeting related activities. Performs data gathering and analysis for coordination of various projects requiring independent judgment with minimal supervision. Composes, drafts, and prepares correspondence, memorandums, and reports.
• Coordinates special events, committee meetings, conferences, and/or retreats as appropriate. Develops plans, budgets, and presentations, arranges for speakers, arranges for CEUs, monitors invoices and expenses and maintains expenses within agreed upon budget, etc.
• Coordinates and maintains appointment calendars, arranges meetings including preparation of meeting notices, agendas, and presentation materials, etc. Takes notes and transcribes minutes for various administrative meetings including minutes for the evening Board Meetings.
• Answers multi-line telephone and screens incoming calls and assists caller whenever possible or directs to the appropriate individual or department as needed.
• Develops and maintains effective office procedures and efficient workflow to include telephones, office reception, filing, copying, distribution of mail, and faxing documents. Maintains confidential files and data.
• Coordinates travel arrangements and itineraries for facility staff members.
• Responsible for arrangement, typing, distribution and maintenance/revision for all facility administrative policies. Coordinates with facility management staff to revise polices.
• Coordinates and facilitates Provider Credentialing.
• Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
• Performs other duties as assigned or needed to me the needs of the department/organization.

Minimum Qualifications

Education

• Two (2) Year / Associate Degree
• Four (4) Year / Bachelor’s Degree preferred

Experience

• Three (3) years of executive or administrative secretary experience
• One (1) year experience in a health care organization, preferred

Or an equivalent combination of education and experience may be considered as it relates to the above tasks, knowledge, skills and abilities.