Project Operations Assistant

At BioAgilytix, we are passionate about premier science and the impact it has on our world. Our team of highly experienced scientists and professionals deliver tailored services for supporting new medicine breakthroughs with best-in-class bioanalytical services. We are tirelessly committed to our customers by being solution-oriented and deadline-driven. . . and we are growing. Our culture is fast-paced, fun and never boring. Because we work across numerous clients and drug modalities, your career can develop rapidly. You’ll gain experience with a variety of challenges all while you enable life-changing, life-saving therapeutics to the patients who need them.

• Responsible for day to day operation of the reception/front desk area
• Creates an inviting environment for visitors; welcomes and assist guests, candidates, and other visitors sign in
• Answers and directs all incoming calls and make calls on behalf of management team as needed
• Coordinates the shipment and receipt of packages and distributes mail to employees daily
• As needed, assists Business Development team with preparing folders
• Enter all courier charges and notify accounting when charges are ready for billing
• Assist with front desk projects including creating and assembling laboratory, reference packet and reagent notebooks
• Filing, faxing, data entry, scanning and distribution of company documents
• Scan project related documents for archiving
• Interact with other departments to ensure compliance and use of current SOP documents
• Maintains logs for shipping and receiving
• Assist in review of raw data and data transfers
• Issue QC review observations with scientific staff to ensure data integrity
• Provides excellent support to fellow team members
• Assist in special projects as assigned by manager

• Other duties as assigned

• Associate’s degree in business administration, sciences, or related field with not less than one (1) years’ experience in a laboratory environment or related field

• Excellent oral and written communication skills
• Acute attention to detail
• High level of proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work effectively within team to meat objectives under time constraints
• Strong organizational and project administration skills
• Experience working in a GxP environment preferred

• This position has no supervisory responsibility

• Frequent supervision and instructions
• Infrequently exercises discretionary authority

• Primarily office environment
• Routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets

• Ability to work in an upright and/or stationary position for up to eight (8) hours per day
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
• Occasional mobility needed
• Occasional crouching, stooping, with frequent bending and twisting of upper body and neck
• Light to moderate lifting and carrying (or otherwise moving) objects, including sample shipments and office supplies, with a maximum lift of 30 pounds
• Ability to access and use a variety of computer software
• Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
• Frequently interacts with others to obtain or relate information to diverse groups
• Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
• Ability to perform under stress and multi-task
• Regular and consistent attendance

• This is a full-time position
• Some flexibility in hours is allowed, but the employee must be available during the "core" work hours as published in the BioAgilytix Employee Handbook

BENEFITS AND OTHER PERKS

Medical Insurance (HDHP with HSA; PPO), Dental Insurance, Vision Insurance, Flexible Spending Account (medical; dependent care), Short Term Disability | Long Term Disability Life Insurance, Paid Time Off (4 weeks per year), Parental Leave, Paid Holidays (10 scheduled; 3 floating), 401k with Employer Match, Employee Referral Program

COMMITMENT TO EQUAL OPPORTUNITY

BioAgilytix provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other group protected by federal, state, or local law.