Assistant specialist

We are hiring an Assistant OPRA Specialist - (Paralegal) for one of our clients in Newark, NJ .

Job Description :

• Logs and maintains tracking system for all new OPRA requests and all summons / subpoenas, wage executions and various legal documents served upon TRANSIT.
• Researches and tracks legal documents to ensure it is answered in accordance with legal timeframe.
• Assists in researching and responding to Open Public Record Act Requests, subpoenas, and various legal inquiries on behalf of Transit.
• Attends documents review meetings.
• Maintains department records and organizes information related to the function of the OPRA officer in appropriate file form and retrieves such information upon request.
• Assists in obtaining legal representation for TRANSIT employees. This includes coordinating assignments with the Office of the Attorney General and outside counsel.
• Prepares and presents information regarding the Open Public Record Act for new employee orientations.
• Prepares correspondence and reports and conducts independent research into legal areas of concern.
• Performs administrative tasks and special projects including research, investigations, archiving files, updating active files and composition of correspondence and reports.
• Assists in the preparation and coordination of the public hearing / public notice processes. Maintains database of statutorily required service list.
• Maintains database of newspaper advertisements verifying receipt of the affidavits and including processing check requisitions to process payment to the newspapers.

Education required :

A bachelor's degree and one (1) year of experience in administrative management or paralegal experience required.

Experience required :

• Experience in a legal environment or with legal documents.
• Strong administrative background and familiarity with various departments within TRANSIT.
• Experience redacting documents in Adobe Professional.
• Must have excellent interpersonal, written, and verbal skills.
• Must be able to multitask, complete rush assignments, and meet deadlines.
• Must be proficient in MS Word, Excel, and Outlook, including calendar manager.

Experience Preferred :

• Knowledge of Salesforce and ability to create reports.
• Knowledge of evidence.com and audacity software
• Knowledge of Oracle software, specifically the accounts payable component.
• Knowledge of MS Access.
• Westlaw or Nexis and other legal research knowledge.

Work hours :

• 8 : 30 am 5 : 00 pm
• Lunch Hours - 30 minutes

Additional Information :

• Dress Code - Business Casual
• Office or Remote : Office only

About Us :

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers.

With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills.

Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry.

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Last updated : 2024-05-01