Administrative Assistant - LP1

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Lilly is currently constructing an advanced manufacturing facility for production of API molecules located in Lebanon, IN. This facility is Lilly’s largest investment in manufacturing capacity and is intended to provide APIs for current and future products. This is a unique opportunity to be a part of the startup of a greenfield manufacturing site.

Position Brand Description

The Administrative Assistant – Lebanon API is responsible for providing administrative support for the Lebanon API Operation.

Key Objectives/Deliverables

• Facilitate communications within and outside the department(s), including the preparation of presentations and meeting minutes.
• Handle customer inquiries and requests.
• Maintain daily calendars of leaders including schedule ad hoc and /or recurring meetings which may include interacting with individuals from other organizations.
• Update and maintain the area’s shared information including publishing of monthly metrics and reports.
• Process accounts payable invoices.
• Sort and distribute mail within the area.
• Coordinate office moves for employees.
• Operate and maintain a variety of office equipment.
• Perform general administrative tasks, such as faxing documents and photocopying.
• Order and maintain an inventory of office supplies.
• Support travel arrangements.
• Act as a liaison for computer and software requests and issues.
• Serve as backup for other administrative personnel.
• Participate in administrative projects specific to the areas of support
  
  
  

Basic Requirements

• Strong computer skills with proficiency in MS Word, Excel and Power Point.
• Ability to work independently with minimal supervision.
• Ability to effectively communicate, both written and verbal, across all levels and functions.
• Strong organizational skills.
• Ability to manage and prioritize multiple projects and requests.
• Ability to solve problems and troubleshoot issues.
• Strong attention to detail.
  
  
  

Additional Preferences

• Previous administrative assistant experience.
  
  
  

Education Requirements

• High school diploma.
  
  
  

Other Information

• Tasks may require entering manufacturing and laboratory areas which require wearing appropriate PPE.
  
  
  

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ Allies), Veterans Leadership Network, Women’s Network, Working and Living with Disabilities. Learn more about all of our groups.

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