Project Coordinator - Property Management

Are you ready to take charge of property maintenance and ensure seamless operations for tenants, owners and vendors?!

We are seeking a skilled and organized individual to join our team as a Property Management Project Coordinator. In this role, you will be the go-to person for maintenance projects, coordinating technician schedules, working with vendors on maintenance issues and ensuring excellent communication among all parties involved.

Your responsibilities will include:

• Tracking on-going and upcoming projects including estimated completion. Help report on monthly project plans, efficiencies, etc.
• Coordinate and schedule the appropriate technician for each maintenance job, taking into account their expertise and availability.
• Contact vendors and external service provides as needed to obtain quotes, schedule appointments, or arrange assistance.
• Maintain clear and concise communication with all Property Owners, providing updates and addressing any concerns or inquiries related to maintenance requests.
• Pro-actively get involved in high priority, time sensitive, or escalated maintenance items.
• Efficiently assess and prioritize maintenance items based on our established rules and guidelines.
• Ensure that technicians complete their paperwork and thoroughly document work orders for accurate record keeping.
• Maintain clear and concise communication with all Property Owners, providing updates and addressing any concerns or inquiries related to maintenance requests.
• Collaborate with the property management team to ensure efficient and effective maintenance operations.

Requirements:

• Previous experience in property management or a similar role is highly desirable.
• Must have excellent computer and Microsoft Office skills. Must be proficient in Microsoft excel.
• Excellent communication skills, both verbal and written, with the ability to engage with diverse individuals and provide exceptional customer service.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Detail-oriented mindset, ensuring accuracy and completeness in maintaining records and documentation.
• Proficiency in using computer systems and software applications, including maintenance management software and communication tools.
• Ability to adapt to changing situations and handle high-pressure situations with professionalism and composure.
• Strong problem-solving skills, with the ability to think critically and make sound decisions in a timely manner.
• High level of dependability and accountability, taking ownership of assigned tasks and following through to completion.

Join our fast-growing property management team and contribute to the smooth operation of our properties. If you are a proactive and customer-focused individual with a passion for coordinating project activities and ensuring client satisfaction, we invite you to apply for the position.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off

Experience level:

• 2 years

Schedule:

• Monday to Friday
• Weekends & holidays off

Work Location: In person