Human Resources Assistant

Apply using our school website; https://bobhopeschool.tedk12.com/hire/ViewJob.aspx?JobID=966

OPENS: 02/23/2024

CLOSES: Until Filled

JOB TITLE: Human Resource Assistant

REPORTS TO: Chief of Human Resources

DEPT. / SCHOOL: Human Resource Department/ Central Office

WAGE / HOUR STATUS / TERMS: Non-Exempt/Full Time/12 months

PRIMARY PURPOSE:

Receives, processes, and maintains files and records for applicants and employees of the district. Monitors access to human resource (HR) records and maintains proper security and confidentiality. Provide clerical support to the director of human resources and other administrative staff members.

QUALIFICATIONS

Education:

• High School Diploma or GED

Special Knowledge/Skills/Ability:

• Maintains confidentiality
• Proficiency in keyboarding and file maintenance
• Ability to use software to develop spreadsheets, databases, and do word processing
• Spelling, concepts of grammar, word processing/typing
• Exceptional interpersonal and communication (oral and written) skills
• Detailed-oriented and working with detailed information/data
• Ability to read, speak, and understand English
• Ability to perform basic mathematics
• Multi-tasked oriented
• Adapting to changing work priorities
• Communication with diverse groups and individuals
• Working as part of a team

Language Skills:
o Bilingual (English/Spanish fluency) preferred.
o Able to communicate with faculty, staff, and administrators in a courteous and professional manner

Experience:
o One year of clerical office experience

MAJOR RESPONSIBILITIES AND DUTIES

• Maintain files for all employees and applicants, including receiving and routing of changes (e.g., name, address changes).
• Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
• Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records.
• Enter and update employee information in central database.
• Respond to requests for verification of employment.
• Prepare and maintain employee service records.
• Administer the records storage and destruction process of personnel records following established records retention schedule and requirements of the Texas State Library and Archives Commission.
• Assist with the purging of records and coordinate imaging of inactive HR records.
• Prepare correspondence, forms, manuals, schedules, and reports for the director of human resources and other department staff members.
• Prepare recruitment and new-hire packets.
• Process and receive criminal history record information, references, and other application materials.
• Assist with maintenance of information in employee database.
• Compile, maintain, and file all reports, records, and other documents as required including preparing various federal, state, and local reports.
• Assist with the preparation and distribution of employment contracts.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Prepare and distribute or post job vacancy announcements and advertisements.
• Assist with the preparation of staff directories.
• Monitor and process employee time records, including leave requests and reports.
• Maintain a schedule of appointments and assist with scheduling interviews and meetings.
• Make meeting arrangements for department activities including preparing materials, scheduling, and setting up facilities, and arranging equipment.
• Make travel arrangements for the department.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Performs related duties in the human resources department as assigned by Human Resources Manager in accordance with district policies and practices.
• Follow district safety protocols and emergency procedures.
• Perform other duties if assigned.

EQUIPMENT

Computer with appropriate software, scanner, printer, calculator, copier, facsimile machine, recruiting equipment, and other standard and specialized equipment.

WORKING CONDITIONS:

Mental Demands:
Ability to communicate effectively (verbal and written); ability to attend to detail; receive directives as assigned; work with numbers in an accurate and rapid manner; meet established deadlines and schedules; maintain accurate and auditable records; maintain emotional control under stress; work with frequent interruption.

Physical Demands/Environmental Factors:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standing, stooping, kneeling, crouching, and/or crawling, bending, twisting, pulling, and/or pushing, carrying, and significant fine finger dexterity.
2. Occasional lifting.
3. Repetitive hand motions.
4. Prolonged use of computers.
5. Steady phone interactions.
6. Move and carry small stacks of office material and other equipment.
7. Extended hours as needed.

This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.

ABOUT BOB HOPE SCHOOL
Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur and Beaumont, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School.

Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Port Arthur, TX: Relocate before starting work (Required)

Work Location: In person