Fleet Administrative Assistant

Working onsite, the Fleet Administrative Assistant will provide administrative support necessary to achieve safety and compliance goals concerning the company fleet. In this position you will assist the Fleet Manager with planning based on other department vehicle requests. You'll also organize and maintain driver qualification files, vehicle maintenance files, and work within our fleet inventory management system. Ideal candidates will have knowledge of automotive parts and maintenance terminology. You will work closely with the Fleet Manager, Vehicle Maintenance Department, Human Resources and various department heads to support their needs and accomplish your tasks.     

Responsibilities:

• Coordinate with HR on new hires to ensure Driver Qualification Files (DOT and Non-DOT) are complete and up to date
• Work with Fleet Manager and HR to coordinate new hire driver safety training, disciplinary action, and annual compliance requirements
• Maintain drivers, vehicles, maintenance records and fleet expenses in Quick base and an independent filing system
• Document preventive maintenance and breakdown maintenance on company owned equipment including annual inspections
• Manage company driver list as well as keeping vehicle list up to date and accurate
• Timely renewal of all vehicle licenses/registration
• Assist with creation of yearly safety training including content and coordination

Qualifications:

• Minimum 1 to 5 years of experience in administrative or clerical 
• Must be at least 21 years of age and have High School Diploma or GED 
• Associates degree or Vocational Certificate preferred
• DOT experience, CDL, or Fleet Coordination a plus
• Knowledge of automotive parts and maintenance terminology is highly desirable
• Ability to communicate effectively with co-workers, management, and other departments
• Ability to multi-task at an extraordinarily high level
• Ability to draft professional letters, emails, and other correspondence
• Ability to meet deadlines in a fast paced, ever-changing environment
• Highly proficient in Excel, Word, Adobe, Outlook
• Attention to detail and highly organized 
• Ability to work independently with little direction
• Exceptional time management skills
• Positive attitude
• Ability to pass all pre-employment checks, including criminal background, MVR check, and substance screen 

Comprehensive benefits package includes health insurance benefits (Medical, Vision and Dental), Short-term Disability, Life Insurance, free phone/service, tuition reimbursement, 401(k) with company match, vacation, sick leave and holiday pay.