ADMINISTRATIVE CLERK

POSITION SUMMARY:
ADMINISTRATIVE CLERK

Job Description
Under the direct supervision of the Business Office Manager, the Administrative Clerk assists the BOM/Administrator with general office needs, accounts payable, human resources and any other assigned duties. He/she ensures that data entry is accurate and files are maintained with confidentiality.

QUALIFICATIONS:
1. Completion of secondary education or otherwise able to read, write in English and follow oral and written directions at a level necessary to accomplish the job.
2. Must be able to relate positively to residents and families and to work cooperatively with other employees.
3. Must meet all local health regulations and successfully complete a post-offer health assessment.
4. Must have related experience at a level necessary to accomplish the job.
5. Must have knowledge of office machines and equipment and must be able to demonstrate
adequate computer skills.
6. Must be capable of maintaining regular attendance and performing the essential functions of
the job, with or without reasonable accommodation.
7. Physical and Sensory Requirements (with or without the aid of mechanical devices):
Walking, reaching, sitting, grasping, bending, lifting, pushing, fine hand coordination, ability to read and write in English, ability to perform mathematical functions, ability to communicate with residents, families, employees and support agencies, ability to evaluate and interpret financial information and make independent decisions, and ability to remain calm under stress.

Responsibilities:
1. Assist with Facility Accounts Payable process: code invoices properly, get Administrators approval signature, enter invoices into PCC and review for timely payment.
2. Assist with new employee hire paperwork. Copy/scan upload new hire paperwork. Create/order name tags. Help maintain all employee related records. Make labels for employee in-service record. Assist BOM with insurance/open enrollment.
3. Assist the BOM and Administrator by providing administrative and clerical support; answer telephones, take and distribute messages; ensure that the office and office machines are maintained in a clean and safe manner. Contact IT to resolve computer/phone issues. Order office supplies. Post daily staffing.
4. Handles all mail that comes into the facility and distributes it appropriately and timely.
5. Maintain resident confidentiality, treat residents with dignity, kindness and respect; know and
comply with Residents’ Rights rules.
6. All other duties as assigned.
The facility reserves the right to revise the essential position functions and responsibilities as the need arises.