Administrative Assistant

• Adhere to General Work Requirements
• Perform a variety of routine clerical and administrative support duties, for example, type correspondence, memoranda, reports, presentations, and related materials, make photocopies, mail letters, documents, and packages, and assist in administering the day-to-day functions of projects, programs, and processes within assigned area
• Screen incoming telephone calls and visitors and make appropriate referrals
• Receive, sort, and distribute incoming mail, interoffice mail, and pay checks
• Respond to inquiries concerning departmental operations and established policies and procedures or refer to appropriate personnel
• Schedule and maintain calendar of appointments, meetings, and due dates for other employees
• Schedule and maintain calendar for area conference rooms
• Establish and maintain alphabetical, numerical, and/or subject files including pulling and filing paperwork and documents as needed
• Liaison with internal/external customers regarding administrative issues related to, for example, purchasing, personnel, facilities, and operations
• Maintain and update supporting documents for assigned area, for example, organization charts and phone book as directed
• Enter/update, manipulate, and query data contained in a computerized database or mainframe, which includes printing requested reports according to a specified format
• Schedule and coordinate business travel for other employees, for example, make reservations for air travel, car rentals, overnight accommodations, and other related travel arrangements
• Audit, submit, and track expense reports, purchase orders, receipts/invoices, overtime hours, and timecard approval for assigned area as directed
• Plan and coordinate logistics, for example, business luncheons, employee training, birthdays, and retirement parties for immediate area of assigned department or cost center by making necessary arrangements
• Initiate calls and expedite service requests to Facilities, Security, and BTS
• Maintain operational inventory of office supplies and/or manage petty cash
• May route work to professional employees
• May perform routine maintenance on office equipment, for example, changing toner cartridges in printers and copy machines
• Assist other employees in the performance of their duties

• You have 2 - 5 years of experience providing administrative or clerical support to a business unit
• You have Technical or Vocational Training in office administration or related field
• You have proficient Computer keyboarding skills including 10-key
• You have basic knowledge of company policies and procedures applicable to assigned area
• You have interpersonal skills necessary to work effectively with internal customers including employees from other departments as well as external customers outside the company
• You have telephone skills necessary to collect essential information, answer questions, and direct callers to appropriate personnel in a professional and courteous manner
• You can operate office equipment for assigned area including routine maintenance and troubleshooting, for example, changing toner cartridges in printers and copy machines and dislodging paper jams
• You have working knowledge of company policies and procedures applicable to assigned area
• You have working knowledge of operational processes and workflow for assigned area
• You have working knowledge of various files and filing system(s) for assigned area
• You have working knowledge of point-of-contacts for support functions of assigned area, for example, HR, payroll, purchasing, facilities, and travel
• You have working knowledge of computerized applications, for example, word processing, spreadsheet, database, and presentation software as required by assigned area
• You have working knowledge of auditing expense reports, purchase orders, invoices, and related documents to verify accuracy

We thank all applicants for their interest, however, only those under consideration will be contacted. Please continue to monitor our website and apply for additional positions for which you are qualified and may be of interest to you.

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