Accounts Payable Clerk

DEPARTMENT OVERVIEW:

The Accounts Payable Clerk will review, reconcile, and pay multiple entity’s bills in a timely fashion. This requires not only understand the accounting process, but also working knowledge of a company’s operations.

POSITION OVERVIEW:

The Accounts Payable Clerk sets up new vendors with all the correct documentation, receives vendor invoices and routes them to the appropriate manager for approval. Once vendor invoices have been approved or match to a purchase order, they will voucher in our ERP system and cut weekly check and ACH runs per Vendor’s terms. They monitor discount opportunities to ensure the company receives the discount. Process weekly company credit card expenses and emails to the appropriate manager for approval. They also run accounts payable reports for month end and year end process.

ESSENTIAL FUNCTIONS:

• Review invoices for appropriate documentation prior to payment.
• Perform invoice and general-ledger data entry.
• Execute credit card reconciliation.
• Invoice purchase orders once received.
• Following good record keeping for approved invoices already vouchered.
• Obtain and print signatures on all checks.
• Support other departments with researching expenses.
• Run monthly Vendor Aging and Received Invoice Pending reports.
• Run yearly 1099’s to correct vendors verifying federal id numbers.
• Vendor relationships.
• Assist Accounting Supervisor/Manager as needed.

QUALIFICATIONS:

Required:

• High school diploma, GED, or equivalent and preferred previous accounts payable experience but not required
• Demonstrated ability to work independently, and as a part of a collaborative team. Ability to prioritize deadlines & projects, including coordinating the efforts of multiple contributors, and establish time frames for completion of projects and assignments.
• Willingness and ability to embrace and follow the Bonita Packing Co. Employee Handbook. Ability to interact constructively and employees at all levels, upper management, owners, and community members, with diverse personalities and cultures, exercising sensitivity, tact, and diplomacy with an emphasis on flexibility, customer service and professionalism.
• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation, and spelling.
• Demonstrated proficiency with Windows operating systems and related business and communication software and a demonstrated ability to learn and use various campus administrative computing systems and applications including, but not limited to Microsoft Office (Excel, Word, PowerPoint) and 10 key with the ability to update and expand skills as needed.
• Willingness and ability to meet Bonita Packing and department standards for attendance.
• Knowledge of basic accounting.
• Demonstrated knowledge of data entry skills

COMPETENCIES:

• Teamwork: Demonstrates teamwork, Ability to work well with others
• Communication: Bilingual ability. Communicates well with others both verbal and written. Interacts well with all departments. Collaborates routinely
• Dependability and Responsibility: Dependable and accepts responsibility for his/her role to meet deadlines
• Attendance, Policies & Procedures: Maintains good attendance and upholds all company policies and procedures with the highest integrity
• Problem Solving & Motivation: Identifies and solves problems with prompt decisions and monitors results to meet objectives
• Productivity & Time Management: Achieves productivity goals, manages time wisely and maintains low error rate
• Organization & Leadership Skills: Plans and organizes projects in a timely manner. Establishes priorities with employees and/or appropriate parties. Communicates well with manager
• Strong computer skills required

PHYSICAL REQUIREMENTS:

• Employee must have the ability to walk, talk, hear, see, speak, concentrate, reach in all directions, stoop, bend, lift up to 60 lbs.
• Use a computer, telephone and other equipment needed for the position
• Possess the ability to reason and communicate clearly with or without reasonable accommodation.

BENEFITS:

• Medical
• Dental
• Vision
• 401K
• Profit Sharing

EEO STATEMENT:

The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.