Secretary

May 18, 2022

TO: To All interested persons

Bonneville County is now accepting applications for the following position:

Position: Secretary

Starting Salary: Pay Grade 8 - starting salary $13.87 per hour

Work Hours: 40 hours a week

Closing Date: Applications will be accepted until position is filled.

GENERAL PURPOSE

Performs a variety of clerical and secretarial duties as needed to support the operations of the Planning and Building Department and expedite the delivery of various services, programs and projects.

SUPERVISION RECEIVED

Works under the general supervision of the Planning and Building Director.

SUPERVISION EXERCISED

None.

ESSENTIAL FUNCTIONS

Attends various meetings as needed; types minutes, reports, correspondence, and other projects; maintains files and documents.

Operates personal computer to type, process, and store a variety of department reports and documents; receives changes and updates documents and storage to reflect the same; maintains records and files of various work processing projects and work orders.

Answer public or business inquiries over telephone or office counter; assists public in locating information and responds to various questions related to building, planning and zoning general processes and procedures; utilizes various fact and information sources such as county maps, zoning maps, zoning ordinances, nuisance ordinances, case files, building permits, etc.

Processes applications for building permits; collects fees according to established fee schedules; receives fees related to ordinances, comprehensive plans, hearings, certified mailings, platting fees, document copies, etc.

Schedules inspections and processes permit paperwork; updates case files and records to identify disposition and status of various inspection results and progress of construction; distributes final certification of occupancy upon approval.

Performs general office maintenance duties; prepares forms, types records, files documents and materials related to planning and zoning issues, determinations, communications and information.

Operates computer to access property information, i.e., addresses property descriptions, owner names, etc.; verifies information and updates records as needed.

Performs related duties as required.

MINIMUMS QUALIFICATIONS

1. Education and Experience:

A. Graduation from high school

AND

B. Two (2) years of responsible experience in secretarial duties, word processing or some other related field;

OR

C. An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities:

Working knowledge of modern office practices and procedures; secretarial procedures and methods related to filing and documenting; English composition, spelling, grammar, punctuation, etc.; basic accounting and bookkeeping; computer terminal operations and information management procedures; interpersonal communication skills and telephone etiquette; standard office equipment operation; word processor and related computer operations; filing systems and storage related to word processing.

Skill in performing word processing, manual file system management, data base management, and spread sheet generation.

Ability to operate standard office equipment efficiently; ability to communicate effectively, verbally and in writing; ability to perform basic mathematical computations; ability to follow written and verbal instructions; ability to proofread quickly and accurately; ability to develop effective working relationships with staff, supervisors and the public.

3. Special Qualifications:

Must be able to type at the rate of 40 words per minute.

4. Work Environment:

Incumbents of the position perform in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, and lifting. Speaking, hearing and seeing required for completion of essential functions. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist as elements to job tasks. Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking.

BONNEVILLE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

WITH PREFERENCE GIVEN TO QUALIFIED VETERANS

Salary : $14 - $0