What are the responsibilities and job description for the Accounts Payable Specialist position at Boston College High School?
Job Details
Job Location: BC High - Boston, MA
Position Type: Full Time
Salary Range: Undisclosed
Job Category: Accounting
GENERAL SUMMARY
The Accounts Payable Specialist is responsible for the daily processing of invoices and bank drafts in a timely and accurate manner. Reporting to the Assistant Director of Finance, the Specialist will perform ongoing vendor maintenance, routine reconciliations, and coordinating the coding and recording of the corporate credit card program.
ESSENTIAL JOB FUNCTIONS*
- Utilizing the Schools automated accounts payable solution:
- Obtain and organize appropriate invoice authorizations, coding, and approvals for payment.
- Review and verify the accuracy of invoice information to ensure the validity and matching of transactions.
- Prepare check registers and payment files on a weekly basis.
- Research and reconcile invoice discrepancies and problems. Under the supervision of the Assistant Director, perform necessary adjustments to the General Ledger and/or Accounts Payable sub-ledger.
- Participate in corporate card reconciliations.
- Ensure the integrity of the Accounts Payable sub-ledger including, but not limited to, an updated and accurate vendor database complete with Form W9s for each vendor.
- Build relationships with vendors and internal constituencies to ensure compliance with School policies and invoice due dates.
- Process 1099s on an annual basis.
- Coordinate the research of stale dated checks.
OTHER DUTIES AND RESPONSIBILITIES
- Ability to communicate effectively with multiple constituencies.
- Comfortable with basic accounting functions.
- Other duties as assigned.
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
- Bachelors Degree preferred, ideally in Accounting or Business.
- Experience in customer service.
- Experience with Accounts Payable, preferred.
- Familiar with Accounting Information Systems, preferable Blackbaud Financial Edge and Paymerang.
- Understanding of Excel and basic data analytics.
- Attention to detail.
- Excellent written, verbal, communication, and interpersonal skills.
- Professional, efficient, and well organized.
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