Order and Inventory Management Specialist

Candidate must also submit the application through BPS hiring system: https://bostonpublicschools.tedk12.com/hire/ViewJob.aspx?JobID=36908

Job Responsibilities

• Ensures all orders have been placed on time
• Communicate with staff re: order changes, shortages, substitutions, due dates, deadlines, etc.
• Communicates with vendors regarding order accuracy and product quality
• Writes inventory reports and submits to the Director of Logistics and Transportation for review
• Provides customer service and solutions to problems for site managers and Field Coordinators
• Develop systems, procedures, and records for quality control
• Ensures production records are completed daily to forecast projections
• Collaborates with Procurement & Contracts Manager and FNS management staff for goods and services specifications document and resolve issues including orders, receipts, invoices; Nutrition Manager regarding product availability for menu planning.
• Ensure supply, ingredients, and materials available to produce daily orders, including packaging, and food quality;
• Troubleshoots internal order management systems
• Performs audits on inventory counts in Central Warehouse and school sites to ensure accuracy
• Oversee the orders, receipts, invoices, bills, credits, etc. for accuracy and compliance with contracts. Take action in the case of discrepancies.
• Documents discrepancies
• Performs other duties as assigned.

Required Competencies:
Innovates, develops, builds, and manages strong, productive relationships. Sparks innovation for Department improvement; generates many new and unique ideas. Drive Results.

Pursues work with energy, drive and need to finish. Leads team members to develop and execute Department goals. Persuades colleagues and vendors/suppliers to support initiatives.

Personal Learning and Development. Is personally committed to and actively works to continuously improve; recognizes the need to change personal, interpersonal and managerial behavior; actively seeks feedback.
Simplifies complex processes; gets more out of fewer resources, creates systems that manage themselves.

Functional and Technical Skills. Possesses functional and technical knowledge, and skills to perform at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

Qualifications - Required:

• Bachelor's Degree in Business, Finance, Accounting or a related field,
• Minimum three (3) years of progressive experience in a dynamic, multi-task operational environment
• Excellent verbal communication skills to speak with employees as well as strong written communication skills to create regular inventory reports
• Proficient with computers and use them to create reports and analyze inventory statistics using software programs
• Use analytical skills to study inventory statistics, verify numbers, and track shipments; strong Excel skills a plus
• Outstanding organizational skills and ability to manage multiple projects/deadlines. Ability to adapt and respond quickly to maintain inventory accuracy across the network Professional demeanor with strong work ethic and dependability
• Ability to exercise excellent judgment, manage multiple tasks and priorities Ability to work well in a fast-paced dynamic environment
• Must work well independently without close supervision or management

Qualifications - Preferred:

• Master’s Degree in Accounting or Finance preferred.
• Five (5) years of progressive experience in a dynamic, multi-task operational environment preferred
• Strong Excel skills a plus.
• Experience in SAP is a plus.
• Prior experience with Order Entry, Customer Support and Service Operations

Resume reviews will start 11/21/2023

TERMS: Managerial, Tier C, This position is subject to the City of Boston residency requirement. Flexible hours and occasional weekend and evening work are required.
Please refer to www.bostonpublicschools.org/ohc (under "Employee Benefits and Policies") for more information on salary and compensation.

THE BOSTON PUBLIC SCHOOLS, IN ACCORDANCE WITH ITS NONDISCRIMINATION POLICIES, DOES NOT DISCRIMINATE IN ITS PROGRAMS, FACILITIES, OR EMPLOYMENT OR EDUCATIONAL OPPORTUNITIES ON THE BASIS OF RACE, COLOR, AGE, CRIMINAL RECORD (INQUIRIES ONLY), DISABILITY, HOMELESSNESS, SEX/GENDER, GENDER IDENTITY, RELIGION, NATIONAL ORIGIN, ANCESTRY, SEXUAL ORIENTATION, GENETICS OR MILITARY STATUS, AND DOES NOT TOLERATE ANY FORM OF RETALIATION, OR BIAS-BASED INTIMIDATION, THREAT OR HARASSMENT THAT DEMEANS INDIVIDUALS’ DIGNITY OR INTERFERES WITH THEIR ABILITY TO LEARN OR WORK.

Job Type: Full-time

Pay: From $92,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Application Question(s):

• Do you have at least 5 years of experience working in a single organization?

Education:

• Bachelor's (Required)

Experience:

• work: 5 years (Required)
• Inventory control: 3 years (Required)
• Microsoft Excel: 5 years (Required)

Work Location: In person