Grants Administrator, Endoscopy

Additional Location(s):US-MA-Marlborough; US-MA-Bedford; US-MA-Boston; US-MA-Burlington; US-MA-Cambridge; US-MA-Lexington; US-MA-Lowell; US-MA-Natick; US-MA-Quincy; US-MA-Western/Springfield; US-MA-Worcester; US-MD-Baltimore; US-MD-Columbia; US-MI-Lansing; US-MI-Northern; US-MN-Arden Hills; US-MN-Mankato/Rochester; US-MN-Maple Grove; US-MN-Minneapolis; US-MN-Minnetonka; US-MN-Northern/Duluth; US-MN-Plymouth

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit- High Performance

At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions.

About the role:
They will be the primary contact for external HCPs (Health Care Providers) and employees for review and approval of education grants including independent educational grants, exhibit requests, fellowships, professional organization fees and charitable donations. This role would be responsible for managing the quality and document control process for all requests ensuring accuracy and compliance with internal and external guidelines prior to submitting for approval by a Grant Committee. In addition to above, they will be responsible for management and correspondence with the organizations and individuals seeking funding from the company.

Your responsibilities will include:

• Responsible for gathering all necessary input from requestors, gaining an understanding of the program and its alignment to the business, summarizing historical sponsorship and presenting the request to the grant committee for sponsorship decisions.
• Efficient management, coordination and facilitation of monthly grants meeting with senior level committee members
• Manages education meeting schedules so that a proactive schedule of requests can be managed.
• Collaborates with members of HCP Operations, Logistics, Professional Education, Cross Divisional Colleagues, Compliance and other internal stakeholders
• Communicates grant process, documentation requirements and committee decisions (approvals and denials of funding) to requesting institutions and select internal stakeholders.
• Thoroughly understands BSC policies relative to Grants and Exhibits (G & E) and charitable donation and proactively recommends policy and process revisions that are beneficial to the business
• Management of proprietary and confidential communication and information requiring independent judgment and discretion.
• Prepares and maintains documentation of applications, agendas, meeting outputs and letters of agreement for grant payments.
• Manages EndoGrants mailbox with timely responses
• Populates and maintains business unit's records of G&E decisions, action items and ensure follow-up of all outstanding items for committee's final decision.
• Supports grants payments function by providing information to enable timely payment of checks or Electronic Funds Transfer
• Maintains grant data in a database and assists with technical aspects, maintenance, operation and application of the database.
• Uses independent judgment and discretion in determining approval or denial of exhibit grant requests under $3000.00.
• In collaboration with business functional areas, may order BSC product for educational conferences.
• Provides ad hoc analysis and reporting as needed.
• Conducts BSC training on G&E policies and procedures.

Required qualifications:

• Bachelor's degree
• Minimum 3 years of related work experience
• Experience working with compliance
• Experience hosting and presenting online meetings

Preferred qualifications:

• Medical device industry experience strongly preferred
• Must be highly proficient in the use of Microsoft Office Suite
• Superior interpersonal and communication skills - both verbal and written
• Proven strengths in methodical thinking, analytical and problem-solving skills
• Familiar with Blackbaud and Salesforce applications
  

Requisition ID:574826

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.

Boston Scientific maintains a prohibited substance freeworkplace. Pursuant to Va. Code * 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination.