ADMINISTRATIVE COORDINATOR, Sargent College, Ctr Psychiatric Rehabilitation

Boston University’s College of Health and Rehabilitation Sciences: Sargent College is one of the country’s leading schools of health and rehabilitation sciences. Home to more than 1,300 undergraduate and 450 graduate students, Sargent College combines outstanding faculty and cutting-edge research to provide superb education and clinical experiences. The college has more than 25 on-campus research facilities, clinical centers, and labs. It offers top-ranked degree programs in occupational therapy, physical therapy, speech, language and hearing sciences, health science, athletic training, human physiology, behavior and health, and nutrition.

The Center for Psychiatric Rehabilitation (CPR) is situated within Boston University’s Sargent College of Health and Rehabilitation Science and is devoted to improving the lives of individuals with psychiatric conditions. Our Research, Training, and Services divisions work to achieve this goal by researching and developing new interventions, by disseminating new advancements and programs to the field, and by providing programming that teaches critical skills to promote success in whatever goals our participants may have as students, workers, and citizens.

The CPR is currently inviting applicants for an Administrative Coordinator to support the units described above. The Administrative Coordinator is a key member of the Operations team, and will provide support to all divisions through general administrative support, including such varied tasks as preparing documents; assisting with Center events; booking travel for individuals without BU Travel Cards; purchasing; updating website content; providing reception desk coverage on an as-needed basis; and helping with special, ongoing projects, such as the Center’s current push to update all content in an online information repositories to current standards for accessibility. Key skills for this position include communicating with a wide variety of people; strong organizational skills; and the ability to track, monitor, and follow up on a diverse set of ongoing action items.

Essential functions:

• Provide administrative support, primarily with the Microsoft Office suite and Adobe Acrobat
• Assist with grant applications, including final formatting of materials prior to submission and monitoring flow of documents from internal and external partners
• Work with the Operations team on purchasing, including booking travel, tracking and monitoring payments, etc.
• Make routine updates to the content of the Center’s website, as directed by key staff in each division
• Act as backup for reception desk coverage, covering the incoming phone line and greeting and directing visitors

The Administrative Coordinator will sustain and support a culture that celebrates the diversity of individuals and ideas, which values accountability, collaboration, and innovation. Sargent College believes the cultural and social diversity of our faculty, staff, and students is vitally important to our academic mission of excellence. We welcome candidates who support our commitment to ensuring BU is an inclusive, equitable, and diverse place where everyone can thrive.

Visit HR’s website to check out the many benefits that Boston University provides, including generous paid time off and tuition remission, and consider joining a team that is relaxed, flexible, and supportive of both personal and professional development.

A cover letter is required for consideration.

Basic Qualifications

• High school diploma
• 1-3 years of work experience
• Proficiency in Microsoft Suite
• Proficiency in Adobe Acrobat
• Attention to detail and strong organizational skills

Preferred Qualifications

• Associate’s degree or equivalent
• Excellent communication skills to interact wide variety of people with the ability to track, monitor, and follow up on a diverse set of ongoing action items are preferred skills.
• Training will be provided to ensure success, but a close attention to detail is needed.

Please note all newly hired staff and faculty, will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the University’s response to COVID-19, please visit the Back to BU site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.