Executive Assistant

Boulo is recruiting for an Executive Assistant for our client, a renewable energy company based in the Nashville, TN area. The Executive Assistant will provide high-level administrative support primarily to the CEO but will also work with other executives. The position will also serve as a liaison to the investors, board of directors, and management teams, organizing and coordinating executive outreach and external relations efforts, and overseeing special projects. The position provides for flexible hours as dictated by the needs of business for projects and meetings.

Employment type: Full time (open to part time if can work at least 30 hours per week)

Flexibility: Hybrid

Pay: $18-$25/hour

The ideal candidate must be creative and enjoy working in an early stage/entrepreneurial environment; have the ability to exercise good judgment in a diversity of situations; have strong written and verbal communication, administrative, and organizational skills; and the ability to maintain a realistic balance among multiple priorities.

Responsibilities of the Executive Assistant position:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

• Maintain a daily calendar of meetings and events.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization

• Arrange travel and accommodations for executives and prepare related expense reports.

• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

• Manage the Executive's contacts

• Assist in preparing and managing presentations and decks.

• Be responsive to emails/texts/phone calls, with contact outside normal business hours

• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.

• Use discretion, confidentiality, and good judgment to handle C-Level matters.

• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

• Complete ad hoc projects as assigned – such as personal events and/or family needs.

• Organize complex calendars and schedules; resolving any scheduling issues

Requirements for the Executive Assistant position:

• Bachelor's degree strongly preferred

• Intermediate to advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Ability to communicate effectively and professionally.

• 1-2 years experience in an administrative role reporting directly to management

• Excellent written and verbal communication skills

• Reliable time-management skills and the experience to organize and coordinate multiple projects at once

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Bonus points for:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

• Commitment to excellence - perform duties at the highest level possible on a consistent basis.

• Excellent communicator - able to interact with people of all levels in a confident, professional manner.

• Demonstrated ability and temperament to work with sensitive information.

• Team player - have team-oriented experience and approach.

• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.

• Ability to think outside of the box with a sense of urgency.

Benefits of the Executive Assistant position:

• Competitive compensation

• Paid Vacation and Holidays

• Health Insurance Stipend

• 401K

• Great opportunity for advancement

Boulo is the go-to recruiting expert for working mothers and employers that embrace flexibility for mutual benefit. We deliver ‘peace of mind’ with industry-leading speed and quality of placement for members and employers. With years of experience as recruiters, professionals and mothers, our optimism and hope knows no limits in making the workplace work for everyone. If you would like to receive updates about new jobs and jobs not publicly available, create your Boulo profile here: https://app.boulosolutions.com/signup/member. Joining the Boulo Community is free.

Requisition Number: (ENE06172022-KEH)

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Franklin, TN 37067: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location