What are the responsibilities and job description for the Interim Admin Assistant position at Boutique Recruiting?
Job Description
A leading environmental services provider in Escondido, CA is searching for a proactive and motivated Interim Admin Assistant to support its operations team! This full-time, temporary position has the potential to become permanent after a 3-month evaluation of company needs. This role is perfect for an ambitious early-career administrative professional with experience in booking and scheduling travel, handling shipping logistics, and managing a variety of office tasks. If you are resourceful, organized, great at multi-tasking, pay close attention to detail, and have strong communication skills, this is your chance to get a foot in the door and showcase your skills at an innovative company with a friendly and supportive work environment!
Salary Range: $20 -$25 / hour DOE
Admin Assistant Requirements
A leading environmental services provider in Escondido, CA is searching for a proactive and motivated Interim Admin Assistant to support its operations team! This full-time, temporary position has the potential to become permanent after a 3-month evaluation of company needs. This role is perfect for an ambitious early-career administrative professional with experience in booking and scheduling travel, handling shipping logistics, and managing a variety of office tasks. If you are resourceful, organized, great at multi-tasking, pay close attention to detail, and have strong communication skills, this is your chance to get a foot in the door and showcase your skills at an innovative company with a friendly and supportive work environment!
Salary Range: $20 -$25 / hour DOE
Admin Assistant Requirements
- 2 years of experience as an administrative assistant, preferably with scheduling and travel booking experience
- Proficiency in Microsoft Office Suite and Outlook for email and calendar management
- Ability to handle multiple itineraries and calendars
- Strong organizational skills and attention to detail
- Excellent communication skills and ability to work in a fast-paced environment
- Comfortable with technology and quick to learn new systems
- Experience with shipping and logistics coordination is preferred
- Familiarity with ClickUp (management software) is a plus
- Book and manage travel arrangements, including itineraries, flights, hotels, and car rentals
- Handle logistics, including shipping coordination, tracking shipments, and ensuring timely delivery
- Manage office supplies, order snacks, and ensure a well-stocked office
- Schedule and coordinate meetings, maintaining calendars for multiple team members
- Address travel-related issues and maintain relationships with travel partners
- Manage emails, letters, packages, phone calls, and other forms of correspondence
- Create and update databases and records for financial information and personnel data
- Track and replace office supplies to avoid interruptions
- Submit reports and prepare proposals and presentations
- Perform safety checks on a daily/weekly basis
- Handle expense reporting, including reviewing, scanning, and uploading documents
- Assist colleagues with various tasks as needed
- Amazing BTQ benefits offered to temporary employees
- Competitive hourly rate
- Potential to convert into a permanent position
- Friendly and supportive work environment with growth potential
- Innovative, environmentally friendly company
Salary : $20 - $25
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